Assistant to the General Manager

Job Title: Assistant to the General Manager

Location: IN PERSON

Employment Type: Full-Time

Position Overview:

We are looking for a reliable, organized, and proactive Assistant to the General Manager to support day-to-day operations at our construction company. This role combines administrative, estimating, and secretarial functions, serving as a key support resource to the General Manager. The ideal candidate will bring strong communication and organizational skills and have some experience or interest in construction, estimating, or project coordination.

Key Responsibilities

Administrative & Secretarial Support:

Manage the General Manager’s calendar, schedule appointments, and organize meetings.

Monitor and respond to emails on behalf of the General Manager as appropriate.

Draft, proofread, and send professional correspondence, memos, and reports.

Maintain digital and physical filing systems, project documents, and records.

Answer phone calls, take messages, and route communication to appropriate parties.

Coordinate travel arrangements, event planning, and company meetings.

Assist in the preparation of presentations, internal reports, and client materials.

Estimating Assistance:

Research subcontractors and vendors to determine the best price and quality of service for each project

Maintain detailed reports of estimates, contracts, permits, and purchases

Correspond with subcontractors, vendors, and clients to ensure accuracy in the estimating process

Organize and file data, receipts, and reports to create a centralized database of project documentation

Utilize construction management software to monitor project progress and update records

Prepare preliminary project estimates and detailed cost breakdowns for review by the estimator and General Manager

Support negotiations with contractors to optimize pricing, increase workload capacity, and maximize company profitability.

Request, collect, and organize subcontractor and supplier bids and quotes.

Input and manage data in estimating software and spreadsheets.

Help prepare bid packages, pricing sheets, and proposals for submission.

Track cost history and assist in analyzing estimates versus actuals for future accuracy.

Communication & Coordination:

Act as a liaison between project teams, subcontractors, clients, and internal departments.

Track and communicate project deadlines, status updates, and deliverables.

Attend project meetings and record detailed meeting minutes when needed.

Coordinate with internal departments, vendors, and clients to support smooth project execution.

Qualifications:

Associate (Construction Management, Business Administration, or a related field preferred).

2+ years of experience in an administrative, estimating, or assistant role—construction experience a plus.

Strong working knowledge of Microsoft Office (especially Outlook, Word, and Excel); Procore, QuickBooks.

Experience with estimating or project management software is preferred.

Exceptional written and verbal communication skills.

Strong attention to detail, organizational skills, and ability to multitask effectively.

Professional demeanor, with a high degree of confidentiality and discretion.

Ready to Apply?

We’d love to hear from you! Please reply to this ad with your resume (Word or PDF) and a short introduction telling us a little about yourself and why this position is a great fit for you.

To learn more about who we are and what we do, visit:

www.modularsolutionsltd.com