Buyer II

Buyer IICorporate Service CenterPhoenix, Arizona; RemoteRequisition ID 2022-238539 Employment Type Full Time Department Purchasing And Stores Hours/Pay Period 80 Shift Day Weekly Schedule Monday - Friday (8:00 AM - 5:00 PM) Remote Yes Category Materials ManagementOverviewCommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.ResponsibilitiesJob Summary:The Buyer acts as a purchasing agent for the Dignity Health System, having authority to commit system funds by contract, procures a wide variety of supplies and equipment for multiple acute and non-acute care facilities, using accepted procurement procedures in obtaining best price and quality goods. The buyer function entails receiving automated purchase requests from departments for processing and ordering of supplies. Other related responsibilities include resolution of pricing and shipping discrepancy, expediting of orders, identifying substitutions and alternate sourcing for backordered products and customer service. Capital Equipment planning and procurement for all departments and construction projects. Work with Surgery departments to identify sourcing of physician preference items and ensure lowest cost and high product quality resulting in positive clinical outcomes.Accountabilities:Checks purchase requisitions for proper authorization and completeness prior to the acquisition of any requested supplies and equipment

Initiates and maintains purchase orders, utilizing Materials Management software system

Works closely with requesting departments, providing information and assistance in purchasing related matters

Continually seeks to understand and support customer needs, concerns, and priorities. Meets or exceed customer expectations and requirements

Ensure all capital equipment specifications meet customer requirements

Create equipment trade in purchase orders

Works with construction project teams in managing purchases and expenditures

Attends on site facility based meetings as required to support capital projects

Provide alternate sourcing and market trend information to support capital projects

Works with facilities and vendors to stage/hold capital purchases until delivery date is operationally viable

Manages physician preference items by understanding the physician needs and operational requirements of surgical departments while ensuring high quality low cost alternate products

Compliance with all implant and tissue documentation and tracking

Evaluates custom pack cost benefits related to product changes

Is a resource for surgical departments in identifying approved vendors and supplies

Works with surgical departments in completing After-the-Fact purchase orders

Assist surgical departments with equipment trials

Attend surgical council meetings as required

Identifies available sources of supply, including alternate products, in the event of back orders

Performance of buying functions with accuracy and competence

Check order status or confirmation before close of business each day, and assure timely delivery and performance

Contacts departments via approved process in the event of a critical product on back order

Returns all calls within one business day

Follows department guidelines and notifies the facility Materials Manager of any variances to the guidelines that may be critical in handling/expediting and processing purchasing orders

Identifies suitable purchasing arrangements for products, including contracts, blanket orders, Standing orders and vendor stocking arrangements

Management of Blanket and Standing orders to ensure adherence and appropriate renewal action

Arranges for the procurement of supplies on a pooled basis, rather than department by department

Obtains emergency and rush ordered supplies in coordination with the end user departments as required

Expedites and follow-ups on orders placed on a regular scheduled basis

Communicates to departments; price, terms, back orders, problems and shipping, as arrangements are made in their behalf

Manages vendor returns and credits

Exercises tact, discretion and diplomacy in establishing and maintaining harmonious relations with end user departments

Advises departments of any changes or restrictions on materials that would prohibit the acquisition

Keeps informed of current departmental practices or changes by regularly attending staff meetings

Participates in continuing education related to profession

Ensures unscheduled absences do not exceed department guidelines

Observes the department dress and grooming standards and consistently wears name badge

Provides proper notification of absence or tardiness within established guidelines

Maximizes the use of all facility resources, including supplies, own time and time of others

Performs duties in an independent manner with little or no need for direct supervision

Seeks guidance from department managers when appropriate

Recognizes and performs duties which need to be performed although not directly assigned and regularly assists others

Seeks methods to improve current practices by identifying problems and proposing viable solutions to supervisor

Additional duties as needed

QualificationsMinimum Qualifications:Five (5) years of experience as a buyer within a multi facility healthcare organization

Two (2) years of experience having responsibility for supporting surgical departments or capital equipment purchases

High School Diploma with five (5) years purchasing experience or Associate’s degree with two (2) years purchasing experience

Sound customer service techniques and practices, ability to communicate in a professional and articulate manner with internal and external partners at all levels both verbal and written, remain calm and courteous while handling problems, knowledge of Materials Management operations, Lawson system experience, follow established procedures, proficiency in Word and Excel

Preferred Qualifications:Experience in the procurement of physician preference items

Experience in a customer service oriented team environment supporting facilities with Construction in Progress (CIP)

Bachelor’s degree in Business or related field

Certification as a purchasing agent from a nationally recognized organization

Certified training related to capital equipment, CIP or surgery procurement and operations

Equal OpportunityCommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to

a diverse and inclusive workforce. All qualified applicants will be considered for

employment without regard to race, color, religion, sex, sexual orientation, gender

identity, national origin, age, disability, marital status, parental status,

ancestry, veteran status, genetic information, or any other characteristic protected

by law. For more information about your EEO rights as an applicant,

pleaseclick here. (https://tbcdn.talentbrew.com/company/35300/img/v10/EEOLawPoster.pdf)CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

CommonSpirit Health™ participates in E-Verify.Dignity Health is an Equal Opportunity/ Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.