Executive Assistant to Owner- Full or Part time/

Number provided is Text friendly! 520-664-3500

The Personal Assistant's primary responsibility is to support the administrative needs of our CEO/Owner by coordinating schedules, organizing projects, handling correspondence and making business and personal errands. There will also be times the personal assistant may be asked to run personal errands such as dropping off dry cleaning, taking a car to the shop, picking up lunch or work offsite.

The position will handle multiple tasks on a daily, weekly and monthly basis, as well as miscellaneous tasks that arise. A high-level of organizational skills and a strong work ethic are required to ensure the position is fully functioning, independent of other members of the company, as well as supporting them. We conduct first interview via FaceTime, and do require in person second interview.

Responsibilities:

Executive Administrative Support:

Reviewing and drafting emails on behalf of the CEO

Maintaining company and executive calendars, and scheduling appointments

Helping with special projects of the administrative/executive teams

Making and receiving phone calls

Scheduling and coordinating company travel

Assisting HR with job posts, new hires, insurance, training, etc.

General office coordination (i.e. ordering office supplies, filing, data entry)

Supporting various departments within the organization

Scanning and maintaining physical and electronic files

Backing up the Accounting Department (phone/email support)

Creating and evaluating reports using Excel

Utilizing the internet to research companies, events, prices and other miscellaneous things

Personal Administrative Support:

Handling of personal, confidential tasks

Running personal errands

Buying lunches, other miscellaneous shopping

Picking up kids from school, dance or other activities

Scheduling contractors for home maintenance/repair

Requirements:

Must have average credit/Arizona Driver license

Be drug-free,

Must be very flexible, function on-call environment

Must have smart phone, and be familiar with all Steve Jobs creations.

Excellent written and verbal communication skills

Microsoft Office proficiency

Ability to multi-task

Strong analytical and problem-solving abilities

Ability to work independently, exercise judgment, and take initiative

Proven experience as an executive administrative assistant; senior executive assistant or other secretarial position

High organization skills

Benefits-Pay

Free company benefits, commission, partial paid medical after 6 months.

If you got what it takes, pay will not be an issue. We are text friendly with any questions.