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Career Area:Administrative SupportJob Description:Your Work Shapes the World at Caterpillar Inc.When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.Your Work Shapes the WorldWhether it be groundbreaking products, best-in-class solutions, or creating a lifelong career, you can do the work that matters at Caterpillar. With a 95-year legacy of quality and innovation and 150 locations in countries around the world, your impact spans the globe.When you join Caterpillar, you are joining a team of makers, innovators, and doers. We are the people who roll up our sleeves and do the work to build a better world. We don’t just talk about progress and innovation. We make it happen. And we are proud of that because it helps our customers build and power the world we live in – the roads, hospitals, homes, and infrastructure. Without a dedicated workforce, Caterpillar could not effectively meet our customer’s needs. Join us.It’s More Than a Job, it’s a Career - YouTube (https://www.youtube.com/watch?v=Wf0PVJdUOWo)About RISSTAs Caterpillar's Resource Industries Sales, Services, and Technology (RISST) Division, we take immense pride in our mission to provide the best possible customer experience by leveraging cutting-edge technologies such as automation and electrification to help our customers solve their biggest mine site challenges. Our integrated site solutions, including product health and safety services, are designed to enhance efficiency while ensuring safety and sustainability.Our dedication is unwavering as we strive to create tailored site solutions that not only boost productivity but also reduce costs, ensuring an exceptional experience for our global customers. By working closely together with our dealers and customers, we function as a tightly knit three-legged stool, focused on a common purpose - building a better and more sustainable world. Together, we are mining better.Why you want the job and why it’s awesome!In this role, you will provide senior-level administrative support to company executives, including the RISST Senior Vice President and HR Director, as well as the RISST Chief Financial Officer. If you are a pro at juggling tasks, prioritizing like a champ, and self-managing with finesse, this opportunity is made for you.What you will be doing:
Manage calendars, coordinate arrangements, and handle correspondence.
Oversee booking domestic and global travel (visas, entry requirements, etc.) and preparation of expense books.
Arrange dealer/customer visits.
Manage logistics, planning, and materials for large-scale events and meetings across the division.
Responsible for executive office visit management to Tucson campuses, providing logistic support for meetings and events.
Organize and expedite workflow.
Assist with the creation of and preparation of presentation materials as needed.
Develop and maintain excellent relationships across the function and within all areas of the organization.
Provide other routine administrative duties as required.
What you have:
At least five years of experience in an administrative role at various levels in an organization.
Experience working in Microsoft Office Suite and using various web-based software.
Ability to maintain confidentiality.
Strong verbal and written communication skills.
Ability to learn quickly, be resourceful, take initiative, and work independently.
Strong organization skills and ability to manage multiple high-priority tasks simultaneously with a high level of accuracy and attention to detail.
Ability to adapt to a changing environment and be comfortable with change.
Ability to establish and maintain healthy working relationships.
Top Candidates will also have:
Previous experience in a global organization.
Previous experience booking global travel (visas, entry requirements, etc.).
Additional information:This role is located in Tucson, AZ, and primarily office-based with flexibility for remote work based on travel and meeting schedules.Relocation assistance is available for this position.This position will require 5 % travel.Sponsorship is not available.Closing date: 10/8/2023.Employee benefit detailsOur goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus.Additional benefits include paid vacation days and paid holidays (prorated based upon hire date).Final detailsPlease frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at www.Caterpillar.com/Careers .For more information, visit caterpillar.com. To connect with us on social media, visit caterpillar.com/social-mediaRelocation is available for this position.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.There’s more to work at Caterpillar than just the work itself. We hire smart, friendly people and it shows in our culture. We hold ourselves to high standards and make sure our values of integrity, excellence, teamwork, commitment and sustainability come to life in the way we work. We make sure our employees feel continuously challenged while also supported. We provide professional growth opportunities, including leadership programs. We celebrate the diversity of our team, while also working together as one Caterpillar.Our culture, like everything at our company, is made possible by each employee’s contribution. Person by person, we create the environment we work in, and we are proud of the Caterpillar we’ve built.
Full-time