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LocationOmni Tempe Hotel at ASU MODERN ELEGANCE WITH TEMPE CHARM Set to open in the Spring of 2023,Omni Tempe Hotel at ASUwill amplify Tempe’s revitalized downtown area and bring some of the largest conference and meeting space to the city. The hotel will feature 330 guest rooms, including 11 suites, four dining outlets, a spacious pool deck, retail, and almost 36,000 square feet of flexible indoor and outdoor meeting space with expansive views of the ASU campus and the Tempe cityscape. Whether you are looking for a destination for your weekend getaway, a meeting room or event space for a conference or wedding, or a night out at the multiple upscale restaurants, the Omni Tempe Hotel at ASU is sure to meet the needs of the most refined travelers. Job DescriptionDue to a recent promotion,Omni Tempe Hotel at ASUis seeking an enthusiastic and compassionateHuman Resources Coordinatorto join the team of our brand-new upscale hotel. Omni Tempe Hotel at ASU provides Tempe with 330 guest rooms, 36,000 square feet of event space, and four new food and beverage outlets. Featuring a rooftop upscale restaurant and the largest ballroom in the area, we expect to provide tremendous options for our guests for dining and entertainment.So where does the Human Resources Coordinator fit in? This role will be the welcoming face of our Associate Services (Human Resources) department. Working closely with the Director of Associate Services and Human Resources Manager, we expect that our chosen individual will be instrumental in promoting a warm and welcoming culture that promotes associate engagement and maximizes the success of the hotel staff.This role is perfect for an early-career candidate that has an interest in both hospitality and human resources.Responsibilities
Provides comfortable and hospitable reception to all associates upon entrance to the ASC offices.
Maintains an orderly and neatly kept reception area to ensure complete comfort of the candidates and associates.
Enters all new hires into UltiPro within 24 hours.
Ensure new hire files are completed in 3 days.
Monitors and answers phones within 3 rings, and professionally handles all phone inquiries.
Monitors and maintains Associate Programs to include birthday & anniversary listings, birthday cards, bulletin boards, OSC Board, and other postings as appropriate.
Ensure Action Trac is maintained weekly and assists with organizing monthly OSC meetings.
Ensures the OSC winners are photographed for inclusion in postings and on OSC Board.
Organize and order all office supplies, including nametags, folders, etc.
Participate in planning and execution of all associate events.
Provides administrative and technical support to the HR Director. Responsible for special projects (Monthly OSC, Annual OSC Event and other Associate Events) as directed by the HRD.
Issue name tags and clock numbers and ensure all new hires are enrolled in the time clock in a timely manner.
Files and maintains all associate records, ensuring compliance with HR SOPs and legal requirements.
Prepares memos and other correspondence including employment verifications in a timely manner.
Collects, distributes and sorts internal/external office mail and clears Suggestion Box weekly.
Compiles all terminated associate files, with exit documentation to complete term file.
Maintains clean, organized associate internet station.
Maintains adequate par level for New Hire Packets and Policy/Procedure Packets; ensuring we are using the most up to date policies.
Prepares training packets and name cards for trainings. Files all training in binders.
Payroll responsibilities include but are not limited to the following: Maintenance of the associates’ records i.e.: I-9, W4, addresses, direct deposits, multiple job codes, and secondary job codes. Ensure that the secondary job codes are corrected immediately after receiving report form corporate payroll.
Other responsibilities as required by management.
Qualifications
Hotel background preferred.
Bachelor's Degree preferred.
Bilingual (both written and verbal) in English and Spanish is strongly preferred.
Strong administrative experience to include social media.
Must have a high level of attention to detail and the ability to multitask.
Must be able to maintain a high degree of confidentiality.
High level of written and verbal communication skills.
High level of computer proficiency; specifically with Microsoft Office (Excel, Windows, Outlook, PowerPoint and Publisher) and Canva.
The ability to work in a fast paced, high pressure work environment, while executing delegated tasks and assignments.
Highly motivated self-starter focused on quality, organization, integrity, guest service and teamwork.
Must be flexible with the ability to work late and on the weekends when required.
This position is a full-time, on-site position with no work from home flexibility.This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Omni Hotels & Resorts. Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transpformattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com . To see additional open positions, please visit our careers website (https://www.omnihotels.com/careers) . Job LocationsUS-AZ-TempePosted Date1 hour ago(8/7/2023 7:22 PM)Requisition ID 2023-95691 of Openings 1Category (Portal Searching) Human Resources
Full-time