Maintenance Coordinator Manager

What you’ll do:

This position offers a competitive salary, paid time off, employer match retirement , NO medical benefits

Intake, create, and track maintenance work orders in our property management software schedule and dispatch vendors; coordinate access, keys, and lockbox codes

Work with tenants on maintenance issues

Monitor work order progress, ensure timely completion, and escalate urgent issues

Assist with turnover/make-ready coordination for move-ins and move-outs

All aspects of maintenance work orders including trouble shooting and assigning to techs with budgets

Work with homeowners for approval for maintenance estimates

Work with home warranty companies

Status follow up on all work orders

Bill work orders in Appfolio and Peachtree systems

Obtain estimates for HOA maintenance projects, presenting to the board for approval

Administrative Duties such as filing, data entry, scanning, phones and key management

Maintain vendor records (W-9s, COIs), update contact lists, and help onboard new vendors

Research and hire new vendors

Prepare daily/weekly status reports for the property manager

What you’ll bring:

1+ year of experience in maintenance coordination, admin, property management, facilities

Strong communication skills via phone and email; calm, professional demeanor

Excellent organization and follow-through; able to juggle multiple priorities

Tech savvy: property management or ticketing systems (e.g., AppFolio) and Microsoft Excel, Word and Outlook

Basic understanding of residential maintenance terminology and common repair timelines and troubleshooting

Ability to be on call 2x per month

Job Type: Full-time