Materials Administrative Assistant

Are you organized, proactive, and comfortable communicating with technical teams? We’re seeking a Project Coordinator to support our engineering and field operations by ensuring seamless communication, accurate documentation, and project tracking from start to finish.

What You’ll Do:

Review and verify field technicians' paperwork and daily logs for accuracy and completeness

Email technicians to follow up on missing or incomplete information

Draft and format engineering letters and routine project correspondence

Track project progress, deadlines, and deliverables using spreadsheets or project management software

Coordinate with project managers, clients, and internal teams to keep work moving efficiently

Assist with document control, file organization, and submittal preparation

Ideal Candidate Has:

Strong attention to detail and excellent written communication skills

Ability to manage multiple tasks and follow up proactively

Proficiency with Microsoft Office (especially Word and Excel)

A collaborative mindset and a commitment to helping projects run smoothly

What We Offer:

Competitive salary and benefits package

A dynamic team and professional office environment

Training in technical writing and engineering document standards

Growth opportunities within a thriving company