Project Coordinator

LocationScottsdale - 14648 N. Scottsdale Road, Suite 290BusinessAs part of Brookfield Asset Management one of the largest alternative asset managers in the world we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures we are reimagining real estate from the ground up.We see tomorrow, today. At Brookfield Properties, were a fully integrated developer so we know what it takes to go from concept to concrete, from blueprint to building. From vision, experience, resources, and ethics, every day we take these ingredients to partner with our communities, collaborating with the places where we work, customizing developments to meet the neighborhoods specific needs, and identifying the highest and best use for each property to create unique and lasting places that bring people together. Learn more (https : / / www.brookfieldproperties.com / en / our-businesses / development.html) .If you're ready to be a part of our team, we encourage you to apply.Job DescriptionPosition SummaryThis Project Coordinator is a critical position within the Development Operations Team and reports to the Director, VP, and / or SVP of Development as appropriate. The Project Coordinator is responsible for a broad variety of tasks including, but not limited to contract administration, construction administration, coordinating with the City and utility companies, guest builders, and other internal Brookfield departments. The Project Coordinator will also be required to work closely with the various Development Managers to manage and execute the contract process for all land development design and construction contracts; creating, tracking, distributing, and filing all contract documents for land development; and provide support to the Development Managers for bidding and procurement of CFD projects along with preparation of CFD reimbursement binders at the end of each CFD contract.Your Key DeliverablesContract Administration :Assist Development Manager to prepare master contract documents, addendums and change orders for consulting and construction contracts.Ensure collection, tracking and verification that contracted consultants and contractors comply with insurance requirements.Take sufficient steps to minimize project risks by ensuring new vendors are reviewed and set up according to the procedures and contracts are executed prior to work start.Train new vendors on entering invoices into the LandDev system.Track and collect lien waivers through construction contract invoice process.Assist the team in the preparation of template design and construction contract documents.Notify Development Managers when contract and / or change orders require a budget revision.Facilitate prompt payments, act as a liaison between vendors and accounting on billing / contract questions / issues, and correction of invoices in a timely manner.Interact with contractors, consultants and other project team members.Follow-up and communicate via phone and email with vendors to ensure proper completion of all necessary information.Review invoices for accuracy for Development Manager Approval.Review with the Director of Insurance the request for Certificates of Insurance from municipalities, developers, contractors and builders.Respond to 20-day preliminary notices and ensure tracking and collection of conditional and final unconditional lien waivers for each construction contract.Assist the Development Manager with coordination and preparation of construction bid documents for Community Facilities District (CFD) and non-CFD Work.Assist in the preparation of construction Request for Qualifications (RFQ) and Information for Bids (IFBs) in the public bid process and Receipt of bids for the preparation of bid tabulations in Excel format.Provide support in the preparation of Information for Bid (IFB) for CFD Road Projects, prepare reimbursement binders, and organize all information for submittal to the CFD District.Ensure all construction related change notices are addressed in a timely manner and contract change orders process.Construction Administration :Assist field representatives in all facets of land construction and ensure all conditions of permits are met to ensure timely construction start dates and turnover of improvements at final acceptance to the City and HOA.Coordinate, process, and track final turnover documentation with the City agencies, home builders, and HOA for all improvements.Assist Development Manager in property deed documentation and tracking.Maintain the digital plan room to house current construction drawings and reports for the various Brookfield Arizona projects.Maintain user access to Egnyte & OneDrive.Secure, track and maintain construction permits, dust permits, SWPPP NOI and NOTs.Coordinate with the Development team, various City agencies, and Utility Companies for electric, gas, and water meter sets. Track location of electric, gas, and water meters for each community.Coordinate transition of electric, gas, and water meters to HOA / City.Coordinate with the US Postal Service on mailbox locations and mail service for the various projects.Coordinate with planning / architectural consultants on lot fit analysis & parcel product map (i.e. plot tracking)Design Coordination :Assist Development Managers with engineering and planning design coordination.Assist Development Managers in scheduling, civil, landscape, and utility drawing approval process.Maintain records of approvals, engineering plans, permits, etc.Maintain SharePoint & OneDrive Sites.Coordinate with Consultants on distribution of design drawings to the Development team, builders and others.City Liaison :Conduct inquiries with the City on behalf of Builders or Developers.Coordinate with District Engineer or Districts Designee in the CFD bid process.Coordinate with the City related to obtaining the necessary permits for the Development Team to be able to deliver finished lots and infrastructure within our various Master Planned Communities.Finance & Accounting :Assist Development Managers to run monthly job cost actual reports for updating project cash flows.Assist Development Managers to maintain and track CFD and City Share construction reimbursements.Coordinate with Development Managers to prepare and submit conveyance binder to CFD for reimbursements.Contribute to development of planning, scheduling and estimating process in daily operations and annual financial Business Plan updates.Conduct historical cost comparisons and provide support for budgeting and tracking purposes.Assist in land record tracking with Accounting for builder closings.Assist in product data entry for residential closings.QualificationsMinimum two years experience in homebuilding / land development industry2-5 years of experience in construction purchasing with a preference in land development related work.Strong verbal and written communication and interpersonal skillsAttention to detail and the ability to spot errors and inconsistenciesExtreme organization skills and able to handle multiple projects at onceRequires proficiency in Microsoft Suite (Outlook, Word, Excel, Project) with an Excel emphasisAbility to adapt to and learn new project management related softwareThis position is located in the Scottsdale office and requires collaboration with the land team members in the Scottsdale office.Professional administration and / or college degree preferredSuccessful experience in a similar role with another companyDeveloping decision-making capability and problem solvingFollow-through skills and detail orientationAbility to work with limited or no supervisionCustomer service orientationMay require travel to various project sites and other off-site locationsSitting for long periods of time in front of a computerYour OpportunityWe are proud to offer our employees what they value most :Competitive compensationExcellent extended medical, dental and vision benefits beginning day 1401(k) matching, vesting begins day 1Career development programsCharitable donation matchingPaid Volunteer HoursPaid parental leaveFamily planning assistance including IVF, surrogacy and adoptions optionsWellness and mental health resourcesPet insurance offeringA culture based on our values of Passion, Integrity and CommunityLI-BG1BPDGBrookfield Properties participates in the E-Verify process (https : / / www.e-verify.gov / ) to confirm the eligibility of candidates to work in the United States.We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. Its a feat that wouldnt be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal : to ensure our buildings dont simply meet the needs of our tenants, residents, and communities but exceed them, every day.