Staffing Coordinator

OverviewTwo legacies of caring.One ministry of change.CommonSpirit Health™ is committed to building healthier communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen—both inside our hospitals and out in the community.Our calling is in our name.The CommonSpirit name was inspired by scripture: “Now to each one the manifestation of the Spirit is given for the common good” (1 Corinthians 12:7 NIV). Those words motivate and guide us every day. They celebrate the healing gift of compassion that God gives to us all, and they remind us of our calling to serve the common good.“Now to each one the manifestation of the Spirit is given for the common good.”ResponsibilitiesEssential Job Responsibilities1. Communication:Consistently answers the telephones promptly and courteously.Effectively answers customers’ questions.Meets and greets the public in a friendly and professional manner.Establishes and maintains positive working relationships.Effectively works to resolve customer conflicts and complaints.Keep nurse managers informed of unfilled shifts and call-ins.Records and relays all messages accurately and timely.Sends and receives E-MAIL and facsimiles.

Staffing / Scheduling:

Provides nurse managers with a plan sheet and assists them in the preparation of their four week schedule.Assigns and reassigns shifts utilizing all available resources.Enters schedule consistently and accurately in the scheduling system within unit specific time frame.Maintains staffing sheets utilizing all available resources in making logical decisions as it relates to staffing adjustments.Adheres to unit specific policies regarding summer and Winter Holidays.Call and verify census and staffing prior to the beginning of each shiftEdits staffing sheets and enters in the scheduling system in the appropriate time frame assuring that the information entered is accurate.Reviews all schedules and alerts nurse manager to critical staffing needs.

Information Management:

Utilizes the staffing matrix as a guideline when making staffing decisions and adjusts staffing accordinglyConsistently maintains & keys daily changes in the scheduling system in a timely manner.Compiles data and creates reports as requested by management. Also acts as Resource Person for retrieving availablehistorical data as requested.Consistently completes and sends the shift staffing summary report in the established time frame and with no errors.Consistently maintains the low census log and discrepancy log when appropriate and follows up with responsible party.Consistently utilizes the phone log when making calls to obtain additional staffConsistently submits requested reports, assuring that the information recorded is accurate .

Budget :

Staff units according to their staffing matrix, flexing staff when appropriate.Demonstrates fiscal responsibility by ensuring that units are staffed based on correct utilization of matrix guidelines.Consistently monitors unit staffing to avoid staffing overages.Consistently enters accurate data in employee timecard to prevent error in payroll.QualificationsRequired Education and ExperienceTwo years college or the equivalent. At least four years related hospital experienceRequired Minimum Knowledge, Skills, Abilities and TrainingWord processing, Microsoft Word preferred. Excel. Demonstrated communication skills, both oral and written. Accurate typing; ability to perform multiple tasks; ability to work independently without close supervision; decision making skills.Pay Range$16.26 - $22.36 /hourWe are an equal opportunity/affirmative action employer.