Turnaround Coordinator

Position Purpose:Organize and lead all activities associated with maintenance TAR/Shutdown/Outage. Manage an annual

maintenance budget of $5–10 million. Receive, review, and update work order requests to ensure accuracy and

completeness. Ensure the availability of materials and equipment necessary to complete assigned tasks.

Coordinate all projects with the Operations Manager, Maintenance Supervisor, and any other personnel affected

by the work. Define work scopes (RFPs & RFQs), evaluate bid proposals, write contractor service agreements and

change orders, and submit requisitions for materials and equipment.Primary Duties /Responsibilities: Schedule and plan TAR/Shutdown/Outage work orders, applying project management principles through all stages (initiating, planning, executing, controlling, monitoring, and closing).Lead TAR meetings and communications for all phases of the shutdown.Manage work list development, detailed planning, scheduling, and budget approvals for maintenance turnarounds.Estimate time, materials, equipment, and manpower for all maintenance TAR work orders.Forecast and track contractor manpower requirements and usage on a daily basis.Coordinate the availability of parts and materials, verifying they meet specifications for timely task completion.Determine critical routes, activity sequences, total TAR costs, and required resources (spare parts, labor, etc.).Track TAR schedules and costs daily throughout the duration of the outage.Ensure all on-site, off-site, and service contracts are identified and secured.Estimate required labor, prepare spare parts lists and reference data, and anticipate other resources needed for safe job completion.Ensure spare parts and maintenance materials are available in the warehouse, and prepare requisitions as needed. Prepare kitting for the TAR job packages in the warehouseCreate work order packages with detailed instructions for craftspersons.Ensure work orders are thoroughly planned before execution, including necessary elements such as drawings, schematics, P&IDs, Job Safety Analyses, MSDS, MOC packages, work history, material lists, permits, and hot work preplans.Work toward achieving company safety goals; plan, hold, and attend regular safety meetings.Coordinate HSE components in collaboration with the HSE Manager.Conduct post TAR reviews to analyze activities for improvements and implement recommendations.Chair meetings at the end of TAR to identify opportunities for improvement.Participate in RCAs, RCMs, and other maintenance improvement initiatives.Develop and maintain schedules using planning/scheduling software.Gather and input progress updates to accurately reflect projected completion dates.Conduct random field audits to verify reported progress and make corrections as needed.Troubleshoot and resolve schedule logic issues arising from execution progress updates.Generate schedule analysis reports to evaluate performance against plans.Provide project control support, generating reports, graphics, metrics, and dashboards for management in the planning, control, and execution of TAR.Assist with the reliability program and quality control during periods between TARPerform other duties as assigned.