Accounting/Property Manager – Real Estate

Accounting/Property Manager – Real Estate

Note:

- It would be great if the hired candidate could also help with property management. The accounting work might turn out to be half time so flexibility accepting other tasks, also relating to personal finance, is important.

Background and Scope of Work

We are seeking an experienced Accounting Manager to lead the financial operations of our real estate portfolio and provide comprehensive financial support to the owners, including tax planning and personal financial management.

You will oversee accounting functions, including financial reporting and management of accounting software (Buildium), and provide strategic advice to enhance financial performance, optimize taxes, and support business and personal financial decisions

You will manage areas such as tax planning (including depreciation), debt optimization, insurance oversight, and provide support for the owners' personal finances, relieving them of increasingly complicated financial details.

In terms of commercial real estate, we own two commercial office condos (Mountain View, 5,000 square feet), one mixed-use office building (Boston, 9,600 square feet), one medical office building (Los Angeles, 44,000 square feet), and six one-bedroom apartments (Boston and San Jose).

This is also a hands-on job, which means that you will handle most of the bookkeeping. You will not be able to delegate much because you will be working alone most of the time. So you will ideally be able to draw on sophisticated skills but also be comfortable doing simple tasks most of the time.

Your Primary Duties

- Manage and undertake all functions and staff relating to the accounting of our properties, reporting to senior management

- Oversee and execute accounts payable, accounts receivable, and all other day-to-day accounting tasks

- Complete the installation and integration of Buildium software to streamline accounting processes

- Manage and undertake the month-end and year-end closing processes

- Prepare and analyze financial statements and reports

- Lead, mentor, and manage a small accounting team of 1-2 employees, ensuring effective task delegation and team development.

- Provide detailed tax planning and strategy to optimize both business and personal tax outcomes.

Your Secondary Duties

- Oversee and undertake payroll processing, benefits administration, and HR

- Collaborate in the preparation of annual budgets and long-term financial planning

- Offer strategic financial advice to optimize operations, reduce costs, and drive profitability

- Provide support for personal financial management, including tax returns, personal investments, and other financial concerns as needed

- Support property management and accounting functions, and assist with other ad-hoc projects as needed such as finding plumbers and understanding solar utilization

In summary, you will need both advanced accounting expertise and the ability to handle a variety of tasks, from high-level strategy to day-to-day operations.

You will handle activities such as contacting vendors, reconciling bank and credit card statements, automating procedures, utilizing the accounting software's features more fully, and handling everything required to get work done. You will have 1-2 direct reports.

Your Qualifications

- 7-15 years of experience in accounting, preferably with a degree in accounting and focus on real estate

- Proficiency in Buildium and QuickBooks (preferred)

- Experience in supervising and developing small teams

- Strong analytical and problem-solving skills

- Expertise in personal tax planning and advanced tax strategies.

- Ability to manage multiple projects and prioritize effectively

- Legal authorization to work in the United States

Compensation, Location, and Schedule

- Compensation will depend on your relevant prior experiences

- In-office position at our Mountain View location (this is not a remote position)

- Work schedule: Monday through Friday, 8 AM to 5 PM, with flexibility as required to meet job responsibilities

- Hiring schedule: We are looking to fill this role urgently and are eager to find the right candidate

P.S. We welcome applications from interns who may support and report directly to the Accounting Manager, to help you find opportunities for future full-time positions.