Accounts Payable Administrator

Job Title: Event CoordinatorJob DescriptionJoin our dynamic events team within a financial services software company! As an Accounts Payable administrator, you will be pivotal in supporting the team's invoicing, purchase order creation, and vendor management. You'll manage a $10m annual events budget, providing crucial accounting-related and administrative support. Your responsibilities will include coordinating all events accounting, supporting invoice processing for over 100 invoices monthly, entering new contracts into the CLM system, managing collateral and badge orders, updating the event calendar, and ensuring all materials are organized at the Concord office. Additionally, you will communicate relevant event details to internal teams and gather feedback to enhance future events. You'll also assist in logistical tasks for select in-person meetings and manage multiple projects with tight deadlines in a fast-paced environment.

Coordinate all events accounting including creating POs, track payments against each PO, follow up with vendors on invoicing/invoice issues and completing cost recap reporting.

Support invoice processing and payment for 100+ invoices per month.

Enter new contracts into the CLM system and report on progress.

Handle collateral and badge orders with our vendor.

Update event calendar.

Manage all sign cases and other materials in the Concord office.

Communicate to internal constituents (sales, business partners, marketing,) all relevant event property and logistic details in a timely manner to ensure alignment across the business. In addition, seek feedback from internal partners about event logistics to continue to improve event outcomes over time.

Assist in logistical and local on-site work associated with select in-person meetings and events

Manage multiple projects with tight deadlines, as assigned, demonstrating flexibility in a fast-paced environment.

Requirements

3+ years of event coordinating/accounts payable experience in a corporate setting

Microsoft office- must know excel and powerpoint

Experience with invoices, purchase orders

Work Environment

Hybrid schedule: On-site Tues-Thu; Work from home Mon & Fri.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.