JOB DESCRIPTION
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TITLE: ACCOUNTS PAYABLE & INVENTORY ANALYST
HOURS: (Non-exempt hourly position) Full Time – 30-35 hours per week
GENERAL DESCRIPTION:
Under the direction of the Director of Finance, serves as accounts payable and inventory analyst for the Area Agency on Aging. The Accounts Payable and Inventory Analyst is responsible for the analysis of vendor invoices and payments to ensure internal controls are followed. Inventory duties record purchases and maintain records as mandated by the California Department of Aging. Required to work in close coordination with the Director of Finance, fiscal staff, and Program Managers.
SPECIFIC DUTIES:
Processes Agency invoices, reimbursement requests, and payments to A1AA contractors including:
Review of invoices for manager approval signature, GL and program codes for voucher processing to ensure internal controls have been met.
Prepare cover sheet of accounts payable vouchers verification of GL and program coding of expenditures, include required backup documentation, and verify amounts via math check.
Enter approved invoices in Agency’s MIP accounting software.
Produce and review MIP accounting journals, ledgers and reports.
Prepare and enter invoices in Bank Bill Pay system.
Notify authorized manager when payments are available to be processed for approval in Bank Bill Pay system.
Record Bill Pay checks processed into MIP accounting software.
Prepare manual checks via MIP accounting software as needed and obtain approved signatures on checks.
Maintain equipment inventory in Access data base and reconcile to general ledger and California Department of Aging (CDA).
Perform physical year-end Inventory count to ensure Access data base is accurate and to verify items are not lost or stolen.
Submit required CDA acquisition Form 9023 and CDA disposal of equipment Form 248 to CDA Contracts and Management.
Prepare year-end CDA 9024 Certification and review CDA STD 152 Reports.
Prepare year-end Forms 1099 and 1096. Maintain W-9 forms and submit, as required, Form EDD 542.
Prepare, enter, and post journal entries into MIP accounting software.
Safe keep Accounts Payable documents and maintain online vendor files.
Other duties as assigned.
Qualifications Required:
Bachelor’s degree or two years or more experience in accounting.
Knowledge:
Familiar with principles and practices of accounting, accounts payable standards and procedures for non-profit organizations.
Thorough knowledge and demonstrated understanding of the principles and practices of managing inventory records.
Experience with relational database management and data analysis.
MS Excel skills (create spreadsheets and use advanced financial functions)
Familiarity with accounting software (i.e., Abila, MIP, Sage Intacct)
Accuracy in basic mathematics and 10-key skills.
Experience and ability to work remote with document sharing and communication tools as required.
Demonstrated Abilities Required:
Excellent written and oral communication skills.
Excellent attention to detail.
Ability to consistently exercise good judgment.
Ability to analyze and solve problems.
Ability to function as a cooperative and flexible team member.
Ability to coordinate multiple assignments.
Ability to maintain accurate records.
Ability to be self-motivated and self-directed while adhering to Agency policies and guidelines.
Ability to impart knowledge to others and to give clear, concise instructions to personnel who have varying degrees of technical experience.
Demonstrated ability to work independently and check in when appropriate.
Competency with computers required, including proficiency in Microsoft software and Internet use.
Ability to work in a remote setting.
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Physical Requirements:
Pleasant and clearly understandable phone voice.
Ability to sit at a desk for up to one hour at a time.
Ability to lift and/or move up to 10 lbs.
Ability to operate computer and office equipment.
In the event of a community or agency disaster, job duties and responsibilities may change as directed by the Executive Director or other authorized agency representative. These duties would be related to assisting our client population, senior service providers, the agency, or other community organizations, in disaster and recovery operations, following the agency disaster plan.
Full-time- ID: #54224638
- State: California Humboldt county 95511 Humboldt county USA
- City: Humboldt county
- Salary: USD TBD TBD
- Showed: 2025-07-25
- Deadline: 2025-09-23
- Category: Nonprofit