Accounts Payable Manager

Description:Oversees the accounts payable operations. The Accounts Payable Manager ensures that the vendor and employee payment reporting systems (Banner and Concur) are functional, effective and adhere to senior leaderships’ directives, industry practices and accounting principles. Reviews daily and approves vendor payable amounts (invoice electronic approval queue) and works with finance and the accounting department staff to ensure that vendors are paid accurately and on time. The Accounts Payable Manager supervises the accounts payable staff in accordance with the organization’s policies and applicable laws. Ensures that all payments processed through accounts payable are in compliance with Federal, State, IRS and policies and also meets audit standards and requirements.Support and oversee the activities in the Accounts Payable department by assisting in the daily functions of the department, as needed i.e. data entry, reconciliations, invoice sorting, AP inbox, research, etc. Assists in the review and approval of all travel and expense reports, issued credit card monthly reconciliations and reimbursements to employees. Assists with collaboratively supporting the administration of the travel and expense system (Concur). Leads in preparation and filing of yearly 1099-MISC and 1099-NEC forms. Maintains check registers and various control reports. Prepares and processes journal entries and performs position audits. Communicates with IT regarding Banner to resolve any issues regarding software. Trains the Accounts Payable staff on any software updates or Banner problems. Oversees and helps maintain and update recurring payments.Leads the accounts payable department in meeting its goals and ensuring the initiatives, priorities and functional decisions are adhered to. This includes developing a strategic plan and setting priorities that are in alignment to promote direction in achieving those goals. Monitors status and functions of day-to-day Accounts Payable office activities. Creates, develops, maintains and annually reviews all Accounts Payable policies, procedures and necessary guidelines.Collaborates with the VP for Finance in preparation for the annual audit and ensures the Accounts Payable department meets all yearend deadlines for all audit requirements and processes. Prepares and assists in developing financial reports relating to the Accounts Payable department, i.e. aging report. Reviews and analyzes financial reports, business transactions and other documents from vendors, Financial Services & Treasury, and other departments, as appropriate. Manages and supervises the performance and development of staff to provide feedback and ensure efficient operation of the department.Leads the accounts payable training, maintenance, conversion, and implementation of updates of the Banner system and other software pertaining to the accounts payable financial module. Attends workshops, navigation training, becoming familiar with menus and participating in the maintenance of the chart of accounts.Communicates with the community via interaction with the various faculty, departments, and staff through e-mails. Collaboratively assists with the development of training sessions and instructs employees on proper travel, entertainment, and credit card procedures. Responsible for the coordinating and planning efforts with other functional areas to maximize opportunities. Selects and hires accounts payable employees. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Motivates and rewards employees including providing salary increases and promotions within allocated budgets and guidelines. Acts as a liaison between the, government, and external accountants and auditors to meet information needs and to ensure that proper information is maintained for historical purposes. Meet regularly with the VP for Finance to address daily business operations, priorities of designated areas, and systems and process improvement implementations.Ad hoc projects, as appropriate, or requested.Qualifications:Full Cycle Accounts Payable experience 5 years + (Invoice processing, 3 way match, reconciliations, etc.)Bachelor's Degree within RelevancyManaging an AP Team 2 years + and minimum supervision of 2 direct reportsMust have significant experience with processing in Concur or another similar enterprise Travel and Expense platform.Excel Formulas- VLOOKUP, PivotTablesAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.