Accounts Payable Specialist

Description Job Title: Accounts Payable SpecialistOverview:An Accounts Payable Specialist plays a vital role in ensuring the smooth financial operations of a company by managing the accounts payable process. This involves processing invoices, reconciling accounts, and ensuring timely payments to vendors and suppliers. Attention to detail, organizational skills, and a strong understanding of accounting principles are essential for success in this role.Responsibilities:

Process Invoices: Receive, review, and process invoices accurately and efficiently.

Coding and Data Entry: Assign appropriate general ledger codes to invoices and enter them into the accounting system.

Vendor Management: Maintain vendor files, including accurate contact information and payment terms.

Reconcile Accounts: Reconcile accounts payable transactions, ensuring accuracy and completeness.

Verify Accuracy: Verify that invoices are accurate, properly authorized, and supported by necessary documentation.

Resolve Discrepancies: Investigate and resolve discrepancies or issues with invoices, purchase orders, or payments.

Payment Processing: Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with company policies and procedures.

Expense Reporting: Assist with the processing of employee expense reports, ensuring compliance with company policies.

Month-End Closing: Assist with month-end closing activities, including preparing accruals and reconciliations related to accounts payable.

Reporting: Generate reports related to accounts payable, such as aging reports or cash flow projections, as needed.

Compliance: Ensure compliance with company policies, accounting principles, and relevant regulations.

Communication: Communicate effectively with vendors, internal stakeholders, and other departments regarding payment status and inquiries.

Requirements

Qualifications:

Education: Bachelor's degree in Accounting, Finance, or related field preferred.

Experience: Previous experience in accounts payable or a similar finance role preferred.

Knowledge: Strong understanding of accounting principles and practices.

Software Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office suite, especially Excel.

Attention to Detail: Ability to accurately process and reconcile large volumes of transactions.

Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines.

Communication: Excellent communication and interpersonal skills, with the ability to effectively interact with vendors and internal stakeholders.

Analytical Skills: Strong analytical and problem-solving skills to identify and resolve discrepancies.

Integrity: High level of integrity and professionalism in handling confidential information and financial transactions.

Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .