Administrative Analyst (1822) TEX - SFDPH

The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the importance of diversity in its workforce. All employees at the Department of Public Health work to advance equity, inclusion, and diversity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status.

Application Opening – July 5, 2024

Application Deadline –the application filing will be open continuously at least through July 14, 2024and will close any time thereafter.

Salary:$100,932 - $122,720 yearly (https://careers.sf.gov/classifications/?classCode=1822)

Appointment Type:Temporary Exempt (https://careers.sf.gov/knowledge/role-types/)

Recruitment ID: TEX-1822-REF43011X

The Mission of the San Francisco Department of Public Health (SFDPH) is to protect and promote the health of all San Franciscans. SFDPH strives to achieve its mission through the work of multiple divisions - the San Francisco Health Network, Population Health, Behavioral Health Services, and Administration. The San Francisco Health Network is the City’s only complete system of care and has locations throughout the City, including Zuckerberg San Francisco General Hospital and Trauma Center, Laguna Honda Hospital and Rehabilitation Center, and over 15 primary care health centers. The Population Health Division (PHD) provides core public health services for the City and County of San Francisco: health protection, health promotion, disease and injury prevention, and disaster preparedness and response. Behavioral Health Services operates in conjunction with SFHN and provides a range of mental health and substance use treatment services.The current vacancy is inThe Department of Public Health’s Office of Overdose Prevention (full job description here (https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc11/604edaa8115f4c74c61de124/6550dbcb-34a0-4892-844f-a4b719dae651?r=s3-us-east-2) ).The applicant pool resulting from this recruitment may be utilized to fill future and current vacancies in this class at other locations within the DPH.Featured Vacancy:

Providing administrative support to a Substance Abuse and Mental Health Services Administration (SAMHSA) Overdose prevention grant, including assisting in data collection and evaluation ensuring all grant deliverables are met.

Essential Duties:

Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation to develop tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.

Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups.

Performs analysis for new and existing administrative, management, program and organizational policies and procedures: consults with managers, administrators and other staff to determine parameters for analysis and other background information; analyzes the effect of proposed and existing legislation, regulations and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.

Performs analysis for budget development and resource planning: performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues.

Performs analysis for budget administration and/or fiscal/financial reporting: monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; gathers information and prepares documentation related to fiscal/financial reporting; performs and/or assists in fiscal/financial analysis; compiles information and documentation in preparation for producing and/or drafting fiscal/financial reports.

Performs analysis for development and administration of competitive bid processes and contractual agreements: identifies and analyzes needs, goals, available funding and other criteria; develops or assists in development of contract/lease specifications; prepares requests for proposals and bid solicitation; performs or assists in analysis of bid information provided by contractors; assists in establishment/maintenance of contractual relationships; performs or assists in analysis for monitoring and enforcement of legal agreements to ensure compliance.

Performs analysis for monitoring of grants received by department; writes or assists in writing grant proposals; analyzes funding parameters and other requirements specified by grantor; monitors departmental expenditures to ensure funding parameters are met; analyzes other criteria to ensure compliance with standards required by grantor.

The Administrative Analyst may perform other duties as assigned/required.MINIMUM QUALIFICATIONS - RequiredEducation:Possession of a baccalaureate degree from an accredited college or university.Experience:One (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.Substitution:Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.One-year fulltime employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).Important Note:Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.How to apply:Applications for City and County of San Francisco jobs are only accepted through an online process. Visitcareers.sf.govand begin the application process.Our e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link.Applicants may be contacted by email about this recruitment therefore, it is their responsibility to contact the Analyst if they update their email address.Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.DPH Health Critical Requirements and Information: (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp) Please review the following policies regarding DPH employment requirements that safeguard yourself and others.

COVID-19 Policies (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp)

Personal Protective Equipment (PPE)

Medical Examination Prior to Hiring

Electronic Health Record (EHR) (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp)

Licensure/Certification/Registration

Note on ICARE

Additional information regarding Employment with the City and County of San Francisco:

Information about the Hiring Process (https://sfdhr.org/information-about-hiring-process)

Conviction History (https://sfdhr.org/conviction-history-faq)

Employee Benefits Overview (https://sfdhr.org/benefits-overview)

Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)

Disaster Service Workers (https://sfdhr.org/disaster-service-workers)

Reasonable Accommodation

Right to Work (https://sfdhr.org/information-about-hiring-process#identification)

Copies of Application Documents

Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)

If you have any questions regarding this recruitment or application process, please contact the analyst,David Chalk at david.chalk@sfdph.org or (628) 271-6702.We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine.Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.