Administrative Assistant

We are a local family-owned security system installation company that has been servicing the Northern CA area for over 15 years. We are a small, tight knit group that cares about our customers and our employees. We are looking for someone who will thrive in our everchanging industry and help find solutions for making things run smoother and more efficiently.

We are looking for an Administrative Assistant that has excellent communication skill and is customer service oriented. This person will work very closely with owners doing a variety of tasks. This position will require someone that is very organized, proficient with computers, and that has excellent follow through skills. Experience in Sales, Customer Service, Bookkeeping, and Office Administration would be valuable. The ability to learn quickly, take directions, and work independently is important. Work hours are flexible Monday through Friday, starting part-time with potential to become full-time.

Job Duties:

Schedule and Confirm Appointments

Accounts Payable & Accounts Receivable

Prepare Estimates and Invoice Clients

Review Technician Time Logs for Payroll

Follow-up with customers and potential customers

Equipment ordering and tracking

Prep paperwork for installations

Staging Equipment (must be able to lift and carry 35 pound)

Other Clerical Tasks (filing, answering phones, occasional errands, etc.)

NOTE: This is a general list of tasks and does not constitute all duties that may be required of this employee.

Required:

Associate Degree (or currently pursuing a degree)

Excellent Communication Skills (written and verbal)

Highly Organized and Detail Oriented

Microsoft Excel, Word, Outlook

Reliable with Great Work Ethic

2-years of Experience in Customer Service or Sales

Some accountings experience helpful, but not necessary

Reliable Transportation (for occasional errands)

Benefits:

Competitive Pay

Some flexibility with hours Monday-Friday

Compensation and hours will depend on skills and experience. To be considered for this position, you will need to send your resume in a PDF format.