Administrative Assistant

Description We are searching for a diligent Administrative Coordinator to join our team in Newport Beach, California. This role focuses on coordinating sales and events for our team. You will be working on site, adhering to our business casual dress code. As this is a contract position, we are keen to onboard the right candidate as soon as possible.Responsibilities: Coordinate sales and events, ensuring smooth operations and successful outcomes Manage calendars and schedule events, appointments, and meetings Process invoices and oversee all aspects of billing for sales and events Handle administrative office tasks to support daily operations Provide customer service addressing client inquiries and resolving any issues Maintain accurate records of lease contracts and other important documents Assist in the management of customer credit applications and records Monitor customer credit accounts and take appropriate action for delinquent payments Ensure all administrative procedures are carried out in accordance with company guidelines Collaborate with team members to ensure tasks are completed efficiently and effectively. Requirements Applicant must possess skills in managing and approving invoices Familiarity and proficiency with administrative office procedures and protocols is necessary Must have experience in calendar management and scheduling Experience in billing and finance management is required Should have knowledge and understanding of lease contracts Must have the ability to multitask and prioritize tasks in a fast-paced environment Strong communication and interpersonal skills are essential Proficiency in using office software such as Microsoft Office, including Word, Excel, and PowerPoint Demonstrates problem solving and decision-making abilities Must have strong organizational skills and attention to detail Ability to handle confidential information with discretion is required Must be a team player with the ability to work independently when needed. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .