Administrative Assistant

Description We are offering a contract employment opportunity for an Administrative Assistant in San Carlos, California. The role focuses on providing administrative support for day-to-day operations in property management and office administration.Responsibilities: Provide support to Property Management staff by screening calls, responding to or routing routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedule and coordinate appointments. Draft correspondence, communications, and other documents. Assist with the leasing process, including posting ads, giving tours, tenant screening, and preparation of lease and renewal documents. Utilize Microsoft Word, Excel, and other software to create charts, tables to analyze data. Assist with processing rent and other payment receipts. Scan, copy, save documents, as requested. Open, process, and route mail and delivery packages accordingly. Archive and purge records periodically. Maintain office supplies and equipment. Keep accurate and organized files, databases, and archives of related records in electronic and/or hard copy forms. Coordinate upkeep of the office space, its equipment and storage space in the shared garage. Execute other administrative tasks, including running errands as needed. Requirements Proficiency in Microsoft Word and Microsoft Excel Experience with Email Correspondence Ability to manage Inbound and Outbound Calls Skill in Scheduling Appointments Strong Customer Service capabilities Previous experience as an Administrative Assistant or similar role Excellent written and verbal communication skills Strong organizational skills with the ability to multitask Attention to detail and problem-solving skills Discretion with handling confidential information Ability to work independently and as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .