Administrative Assistant

Description We are seeking an Administrative Assistant to join our team, located in San Jose, California. This role is integral to our operations and focuses on providing administrative support across various activities. This role is a short term contract employment opportunity in the industry.Responsibilities: Operating the phone system and handling incoming telephone lines. Providing prompt and professional responses to client inquiries. Screening and routing incoming sales calls as needed. Announcing visitors to the appropriate staff and clients. Performing administrative tasks and assistance as requested. Maintaining the cleanliness and organization of the lobby, reception area, and conference room. Assisting with the logging and tracking of non-office equipment rentals. Accepting and logging incoming deliveries for clients. Providing coverage at other locations as requested. Processing requests for word processing, administrative assistance, and fax services in a timely and accurate manner. Requirements Position requires a minimum of one year of experience in administrative assistance. Candidates should have excellent organizational skills and attention to detail. Must possess strong interpersonal communication skills, both written and verbal. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook is required. Ability to manage multiple tasks and deadlines simultaneously. Demonstrated ability to work well in a team environment. High school diploma or equivalent is required; college degree is preferred. Experience in managing calendars and coordinating meetings or events is desirable. Must have the ability to maintain confidentiality and handle sensitive information with discretion. Knowledge of basic office equipment such as photocopiers, scanners, and fax machines is beneficial. Candidates should have a proactive approach to problem-solving and the ability to make decisions independently. Experience in data entry and database management is a plus. Familiarity with office management procedures and basic accounting principles is advantageous. Ability to adapt to changing work environment and flexible to accommodate urgent tasks. Experience in customer service is beneficial. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .