Administrative Assistant

Description We are in search of an Administrative Assistant who is motivated, organized, and has a keen eye for detail to join our team. In this role, you will assist with various tasks including answering phone calls, organizing office files, scheduling meetings, and offering support to our team of professionals. Ideal candidates will be comfortable multitasking, skilled in office management systems, and have strong written and verbal communication skills.Responsibilities:

Manage and maintain files, records, and correspondence for meetings.

Answer phone calls, schedule meetings, and support visitors.

Prepare communications, such as memos, emails, invoices, and reports.

Assist with the coordination of office activities and operations.

Maintain inventory of office supplies and place orders when necessary.

Coordinate travel arrangements for the team.

Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.

Ensure that the office is kept in a tidy and presentable state.

Provide general support to visitors and clients.

Manage daily inbound and outbound mail.

Requirements

High school diploma; additional qualifications as an Administrative Assistant or Secretary are a plus.

Proven experience as an administrative assistant or similar role.

Proficiency in Microsoft Office applications.

Strong written and verbal communication skills.

Exceptional organizational and time management skills.

Good problem-solving skills and leadership qualities.

Ability to manage and prioritize tasks.

Attention to detail.

Familiarity with basic accounting principles.

Discretion and confidentiality when handling sensitive information.

Joining our organization as an Administrative Assistant, you will support everyday operations and help to maintain a smooth workflow within the office. This role requires good interpersonal skills, as you will be working alongside different kinds of people, from colleagues and clients to suppliers and customers.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .