Administrative Assistant

Description Position Overview:The Administrative Assistant will play a crucial role in supporting the daily operations of this local nonprofit. This position requires a highly organized and proactive individual who can handle multiple tasks efficiently and provide excellent administrative support to ensure the smooth running of our organization.Key Responsibilities:Administrative Support:

Assist the Executive Director and other staff with day-to-day administrative tasks.

Manage and organize calendars, schedule meetings, and coordinate appointments.

Prepare and edit correspondence, communications, presentations, and other documents.

Maintain office supplies inventory by checking stock and ordering necessary supplies.

Office Management:

Ensure the office environment is clean, organized, and conducive to productivity.

Handle incoming calls, emails, and mail, directing them to the appropriate staff members.

Oversee office equipment maintenance and coordinate with service providers as needed.

Organize and maintain physical and electronic filing systems.

Event Coordination:

Assist in planning and coordinating events, meetings, and workshops.

Manage event logistics, including venue arrangements, catering, and material preparation.

Maintain event calendars and send out invitations and reminders.

Data Management:

Maintain and update the organization's database, ensuring accuracy and confidentiality.

Assist in generating reports, maintaining records, and compiling data as required.

Communication:

Serve as a point of contact for external stakeholders, including donors, volunteers, and partners.

Draft and distribute regular newsletters, updates, and other communications.

Assist in managing social media accounts and updating the organization's website.

Requirements

Qualifications:

High school diploma or equivalent; associate’s or bachelor’s degree preferred.

Proven experience as an administrative assistant or in a similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Strong organizational and time-management skills.

Ability to multitask and prioritize tasks effectively.

Attention to detail and problem-solving skills.

Experience with database management and basic bookkeeping is a plus.

Familiarity with social media platforms and website management is an advantage.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .