Administrative Assistant

Description We are urgently looking for a dedicated and experienced Administrative Assistant to support our team and oversee office operations. Main tasks will include general reception, record keeping, managing databases, maintaining petty cash account, handling in-coming and out-going mails, preparing meeting materials and minutes, managing inventory, and providing local technical support related to agency equipment.Key Responsibilities:

General reception duties and operating a multi-line phone system.

Petty cash management and reconciliation.

Processing fiscal fund requests.

Coding and submitting all reimbursements and vendor invoices.

Management of incoming and outgoing mail.

Inventory management and office supplies procurement.

Producing meeting minutes and correspondence.

Human Resource processes administering.

Preparing safety meeting materials.

File management and completion of annual archiving.

Periodic file audits.

Cleaning and restocking office supplies.

Local technical support provision.

Writing clear, concise reports and summaries.

Requirements

A minimum of two years’ experience in clerical and business office operations required.

Proficiency in Microsoft Office Suite; specifically Outlook, Word, Excel.

Experience working in a Windows- based environment including working with remote and file transfer protocols.

Organizational skills and the ability to prioritize multiple tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .