Administrative Assistant

Description We are seeking a Procurement Specialist to join our team in the Paper/Packaging industry, located in Watsonville, California, United States. The role offers a contract to permanent employment opportunity, where the selected candidate will be responsible for administrative and clerical tasks, supporting both the sales and procurement teams. Responsibilities:

Responsible for tracking bill of ladings and proof of deliveries

Resolving invoice discrepancies

Purchase order tracking and organizing

Producing forecast updates in conjunction with sales representatives and warehouse managers

Responsible for assisting with Quoting Process o Receives quote requests from sales.

Reviews quotes and clarifies intent.

Sends request to appropriate buyer, to obtain current buy price for item Coordinates and includes other pricing (freight, print plates, cutting dies, make-up fees)

Add appropriate margin percentages, as outlined by Procurement manager.

Provides pricing to Procurement manager and Sales team to collaborate on final prices to present to customer.

Once customer approves, obtain signed PA from Sales and file in appropriate filing system. Inform buyers to execute purchases.

Organizing product costing and pricing

Data entry- quotes and sales orders

Creating part numbers and pricing updates in the system

Ordering supplies-office, coffee, and cleaning supplies

Maintaining an accessible and organized filing system for sales department

Arranging travel and accommodations when necessary

Coordinating lunch/snacks for meetings

Maintaining company phone and cell phone list

Maintaining company vehicle list

Other duties as assigned

Requirements

Minimum of 2 years of experience as a Procurement Specialist or in a similar role Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint Experience in handling both inbound and outbound calls Ability to provide top-notch customer service Proven experience in data entry and managing email correspondence Demonstrated ability to schedule appointments efficiently Knowledge of corporate procurement procedures Experience in the Paper/Packaging industry preferred Excellent communication and interpersonal skills Ability to multitask and prioritize effectively Strong organizational skills and attention to detailRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .