Administrative Assistant

Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.Ensure conference rooms are well-maintained and available for use.Assist with the day-to-day functions of our Wonderful Property Management team, stock kitchens, replenish office supplies and assist with the company store.Maintain a professional and polished demeaner, with flexibility to adjust to changes in your day.Deliver seamless coverage and support for Executive Assistants and reception staff during absences, breaks, or periods of high demand, ensuring continuous executive and administrative support.Manage complex calendars with precision, coordinating meetings, travel, accommodations, and other logistical arrangements to support executives efficiently.Support day-to-day operations of the Executive floor, including stocking kitchens, replenishing office supplies.Exhibit professionalism, adaptability, and a polished demeanor while adjusting to shifting priorities and dynamic work demands.Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company’s snack program, ensuring consistent stock levels and meeting executive floor needs.Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.