Administrative Assistant (Day Porter)

Job description:

Job Title: Administrative assistant

Company: 55 Property Services

Location: Fullerton, Ca

Job Type: Full-Time

About Us:

At 55 Property Services, we specialize in delivering high-quality construction, renovation, and maintenance services. With a commitment to excellence, teamwork, and client satisfaction, we take pride in creating seamless experiences for our clients. Join a dynamic and growing team where your contributions make a difference!

Job Summary:

We are seeking an organized and detail-oriented Administrative Assistant to support our day porter division. This role is essential to ensuring smooth operations, effective communication, and successful (day-to-day) porter services are being completed. If you thrive in a fast-paced environment and have a passion for property administration, we want to hear from you!

Responsibilities:

Monitor and ensure day porters and field techs follow scope of work.

Conduct daily walkthroughs to inspect cleanliness, repairs and adherence to standards. (Safety protocols as well).

Prepare, manage, and maintain project documentation, including contracts, permits, and schedules.

Serve as a liaison between clients, contractors, vendors, field technicians and internal teams to facilitate effective communication.

Track project progress and update reports to ensure deadlines are met.

Submit invoices, change orders, and approve contractor and vendor invoices, approve day porter technicians timecards.

Ensure compliance with company policies and industry regulations.

Qualifications:

Previous experience in construction administration or a related field is preferred.

Strong organizational and multitasking skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Familiarity with construction software is a plus.

Ability to work independently and as part of a team.

High school diploma or equivalent required; additional education in construction management or administration is a bonus.

What We Offer:

Competitive salary

Comprehensive benefits package (health, dental, 401k)

Paid time off and holidays

Opportunities for professional development and growth

Collaborative and supportive work environment

Bonuses and Commissions

55 Property Services is an equal opportunity employer and values diversity in our workforce.

We will be conducting interviews Saturday 09/27/2025 between 9am - 1pm

Job Type: Full-time

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Professional development assistance