Administrative Assistant – Full-Time

Job Description:

Oakridge Landscape is currently seeking a dynamic individual to take on the role of the Administrative Assistant to support the Camarillo office. As the first point of contact for Camarillo division, we are looking for a motivated, vibrant, and creative individuals with the ability to multitask and pays strong attention to detail that will play as excellent customer service for a smooth office operation.

Responsibilities:

Greeting and welcoming visitors in a friendly and professional manner

Responsible for managing various office tasks

Answering phone calls, taking messages, and redirect calls as necessary

Ordering office supplies and keeping track of the supply inventory

Creating preliminary notices for all new construction projects

Provide administrative support to various departments as needed

Meeting with clients to learn about their landscaping preferences, their willingness to perform regular upkeep and their need for shade

Maintaining records of services provided and hours worked

Billing and collections

Processing purchase orders

Vendor management and Customer relationship management

Respond to Arbor inquiries and distribute information to field employees and supervisors

Responsible for setting up meetings and attending events to reach out new business

Any other duties as assigned

Requirements and skills:

Proficiency in using MS Office (Word, Excel)

Strong organizational skills with the ability to multitask and prioritize task effectively

Knowledge of QuickBooks helpful

Microsoft Outlook

Ability to coordinate projects and work collaboratively with team members

-Spanish speaking preferred

-This is an onsite position to meet the requirements of the role

-Other tasks as assigned

Job Type: Full-time

If you are interested, please call or text (818) 406-5389 for more information or to apply.