Administrative Coordinator

Description We are seeking an Administrative Coordinator based in Carpinteria, California. The role involves a variety of administrative tasks, including coordinating onboarding processes for new employees, overseeing departmental contracts, and managing events. This role requires a high level of organization and communication skills, and offers a long-term contract employment opportunity.Responsibilities: Oversee and manage the onboarding process for new departmental employees, including staff and faculty Conduct regular reviews of task areas and job descriptions for supervised staff members Support Core Faculty search committee activities, including organizing and distributing application materials Oversee departmental contracts and maintain electronic files of all generated contracts Process and approve faculty timecards, travel reimbursements, and adjunct faculty admissions activity timesheets Track department purchases and expense reports Work with Department Co-Chairs to coordinate departmental curriculum assignments for faculty and guest speakers Coordinate departmental student and faculty events, including orientations, BBQs, and celebratory evenings Provide support and training for departmental faculty and staff as neededRequirements Understanding of CRM systems for customer relationship management Proficiency in Calendar Management Strong Communication skills, both written and verbal Experience of working with C-Suite executives Demonstrated ability in providing Administrative Assistance Proficient in Data Entry, with a high level of accuracy Excellent Customer Service skills Ability to Coordinate Meetings, including scheduling, setting agendas, and minute taking.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .