Admisitriatve Assistant

Description Robert Half is working with a reputable Tax Firm here on the Peninsula. Our client is dedicated to providing exceptional financial solutions to individuals and businesses. Their team of professionals is committed to providing exceptional customer service and pride themselves on delivering accurate and timely tax services with a personal touch. Our client is seeking a dynamic and experienced administrative professional to help streamline operations and ensure office runs smoothly. This role will not start until early November, but we are looking tp build a pipeline of candidates now. Please see the description below and if interested, apply. It would be great to have your profile on hands. Position Overview: The Office Manager will be responsible for overseeing the daily operations of the firm, ensuring that the office environment is efficient, organized, and welcoming. This role requires strong organizational skills, a keen eye for detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will have experience in office management, excellent communication skills, and a solid understanding of tax firm operations.Key Responsibilities:

Office Administration: Manage day-to-day office operations, including scheduling, filing, and office supplies procurement. Ensure the office environment is clean, organized, and conducive to productivity

Team Support: Provide administrative support to tax professionals and staff. Assist with onboarding new employees, coordinating training, and addressing any office-related issues

Client Relations: Serve as the first point of contact for clients, greeting visitors, answering phones, and addressing client inquiries. Maintain a high level of professionalism and ensure a positive client experience

Document Management: Oversee the management of confidential documents and records, ensuring compliance with privacy laws and firm policies. Assist with the preparation and review of tax documents and reports

Financial Administration: Assist with billing and invoicing processes. Track office expenses, prepare financial reports, and work with the accounting department to manage budgets

Technology Management: Maintain and troubleshoot office equipment and software. Coordinate with IT support to resolve technical issues and ensure systems are functioning optimally

Compliance and Policy: Ensure office operations comply with regulatory requirements and firm policies. Update office procedures as necessary and enforce compliance with tax-related regulations

Event Coordination: Plan and coordinate office events, meetings, and training sessions. Manage logistics and ensure events run smoothly

Requirements

Qualifications:

Experience: Minimum of 3-5 years of experience in office management, preferably within a tax firm or financial services environment

Skills:

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and office equipment

Basic understanding of tax procedures and financial terminology

Ability to maintain confidentiality and handle sensitive information with discretion

Strong problem-solving skills and attention to detail

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .