Assistant, Finance and Administration

Assistant, Finance and Administration The Assistant for Finance and Administration, will work with supervisors to ensure the accurate accounting of recording budgets by successfully accomplishing the following responsibilities:

• Fully responsible for all vendor maintenance activity: vendor updates, vendor adds, guiding users with the Uniport portal registration process, collaborate with Financial Services' Vendor Team, and act as the primary contact for new payees associated with new signings
• With project administration team to input Purchase Order Requests into the Uniport system and ensure timely approvals
• Will help process recording costs such as engineer, studio, and rental costs
• Answer phone, manage and maintain calendar, meeting requests, travel, and expenses
• Will code travel costs for the recording process to the correct budgets

• Outgoing and friendly personality, but comfortable working on highly administrative tasks for long periods of time
• Excellent written, verbal, and interpersonal skills
• Highly dependable and can be relied upon to complete tasks independently
• Willingness to proactively secure and deliver information, as required
• Ability to work quickly and accurately under pressure
• Ability to multitask and prioritize
• Ability to perform research, summarize info and report back findings
• Ability to meet tight deadlines, safeguard confidential information, and work overtime as required
• Strong emphasis on customer service

• Excellent typing and computer skills, including in Word, Excel, Outlook