Assistant Office Manager / Bookkeeper

Construction Management firm based in Benicia is looking to add to our team as we expand. The Assistant office manager/ Bookkeeper is responsible for supporting the company business communications, payroll, receivables, and overall bookkeeping needs. Additional duties as needed for successful completion of multiple projects as requested by management. This position is based in Benicia and will require in office workdays on Mondays, Wednesdays, and Fridays (9am-5pm) with some time flexibility for the right candidate. Full time employment may commence after 3-6 months as the position demand increase. This is an in-office employment only.

Responsibilities

-Assisting Sr. Construction Manager / operations manager and payroll manager with project documentation and communications

-A/R & A/P

-Perform Credit Card and Bank Account Reconciliation

-Provide administrative support to project management team

- Input invoices in Quickbooks

-Pay invoices

-Run Quickbooks reports

-Payroll

-Meeting notes/minutes production

- 5 plus years working with QuickBooks is required

-Assist project team members with project needs and project communications

Skill Requirements:

-5 plus years in a similar role and must be experienced with Quickbooks

-Valid California Driver’s License.

-Skilled in Microsoft Excel, Word, Outlook, and Microsoft Project.

-Must possess excellent interpersonal and communication skills in both written and verbal.

-Must be able to work independently and meet deadlines

-Timeliness, accuracy, and clarity in producing required reports.

-Associates degree minimum

-Quickbooks experience

-Willing to have background check