Coordinator 3 - General Administration

Title : General Administration Coordinator 3 Location : South San Francisco, CA , 94080 Duration : 06Months Job Description: Quick Fire Challenge Project Coordinator to take ownership over aspects of our QFC operations, while helping identify and drive development of process improvement opportunities. In this role, you will support the QFC program by: style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Assisting the QFC build process including project plan development, communication calendar, and application portal creation style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Managing the applicant review process including recruitment and training of reviewers and judges, timely collection of scores, and development of reports for the review call/judging rounds style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Owning day-to-day inbound/outbound QFC applicant contacts, including response and resolution style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Monitoring QFC project progress by tracking activity, resolving problems, and escalating risks style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Improving existing workflows and finding automation opportunities within each step in the QFC process style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Contributing to ongoing engagement with the portfolio of QFC winners globally style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Working closely with internal Company teams ranging from legal, regulatory, technology, and BU/sector teams. You will also be interacting closely with QFC applicants, Company portfolio companies, and external vendor(s) style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" o Playing a critical role in supporting QFC management (Director of Sourcing Innovation, Strategic Planning & Operations Manager, Innovation Activation Senior Manager) in long term strategy and impactful scaling of the QFC program Culture In order to support Company's mission, you will be expected to: style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Proactively interact with the internal Company team style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Be accountable and client service oriented with a bias toward action style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Collaborate with internal teams and external companies to identify and triage inquiries and support diligence activities style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Be innately curious and maintain a positive, high-energy, and fun working environment; and style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Foster a proactive can do culture of shared responsibility wherein team members collaborate to solve problems style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Qualifications: style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Minimum Bachelor Degree or above (science related degrees preferred) style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Experience and familiarity in the life sciences industry is required style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" At least 3-5 years of industry experience in the healthcare field or in a related area style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Passion for working in a fast paced, entrepreneurial environment is required style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Demonstrated adaptability to work across functions and therapeutic areas is required style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Excellent written and verbal communication skills is required style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Demonstrated organization skills with strong attention to detail, time management, and the ability to multi-task is required style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Proficiency in MS Office (Excel, PowerPoint, Word) is required; familiarity with Salesforce and project management tools (i.e., Asana) is preferred style="font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; -webkit-text-stroke-width:0px; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px" Prior success working in a business operations environment (e.g., project/process management) with a track record of driving process improvements is preferred