Departmental Deposit and CashNet Administrator

Departmental Deposit and CashNet Administrator

Controller

Summary of Job Details

The Departmental Deposit Coordinator is responsible for the overall management and daily operation of the Central deposit processing, serving as the campus lead for the CashNet cashiering system. This position oversees the accurate processing, posting, and reconciliation of campus deposits, ensuring operational efficiency, compliance, and strong internal controls. The Coordinator provides campus-wide support, training, and guidance on best practices for departmental deposits, including administration of the online deposit recording forms, and CashNet which serves as the official method for recording deposits to the general ledger. The role requires independent judgment, discretion, and a high level of confidentiality in all activities. Key responsibilities include monitoring and safeguarding deposits from departments, sub-cashiering stations, and mail remittances; auditing daily reports for accuracy. The Coordinator ensures adherence to University policies, internal controls, and industry best practices related to cash handling and financial transactions. Serving as a liaison between campus departments, BARC, bank personnel, and other stakeholders, the Departmental Deposit Coordinator provides training, guidance, and consultation on system processes, deposit procedures, and regulatory compliance. Additionally, the role contributes to process improvements, system development, and technology adoption to strengthen financial integrity, enhance customer service, and support campus operational needs.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

4-6 years Extensive experience in cashiering, accounting, accounts receivable, or related financial operations, including handling cash, checks, electronic deposits, and working directly with banking institutions.

4-6 years Proven experience managing a complex, computerized financial or cashiering system (such as CASHNet, OFC, or similar), including transaction posting, reconciliation, and reporting.

4-6 years Demonstrated experience maintaining and enforcing internal controls, reconciling accounts, and ensuring compliance with institutional policies and regulatory requirements.

4-6 years Experience resolving financial discrepancies, coordinating with multiple departments, and communicating effectively with diverse stakeholders, including staff, management, and external partners.

4-6 years Extensive experience managing cash, checks, and electronic payments with strict adherence to internal controls and security protocols, including auditing, reconciliation, and safeguarding of institutional funds.

4-6 years Demonstrated ability to provide excellent customer service in a high-volume, deadline-driven environment, with effective communication and conflict-resolution skills.

Special Conditions of Employment

Candidates must be legally authorized to work in the United States without the need for employee sponsorship.

Satisfactory criminal historybackground check

UCSB is a Tobacco-Free environment.

Days/Hours: Monday - Friday; 8:00am-5:00pm

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Application review begins 10/13/2025

Apply online at https://jobs.ucsb.edu

Job #81471