Energetic self motivated front office manager

Looking for an energetic bright self starter to manage the front desk at a high end residential interior design construction company. Professional appearance is required.

Construction or interior design background would be helpful.

Duties will include but not limited to:

Provide general administrative support to ensure efficient office work flow.

Assist in scheduling inspections for construction department.

Keep construction binder receipts current.

Make spec books for clients,

Dealing with warranty issues of past clients.

Scheduling of sub-contractors to do repairs.

Doing errands such as picking up items and or dropping off for the firm.

Keeping the office organized and well running.

Record Client payment and forward check copies to departments

Making bank deposits one to two times a week.

Ordering supplies and making sure supplies are stocked

Supervise the maintenance of office equipment, including copier, fax machine, etc.

Assist with special mailings and distribute mailing

Receive and process packages

Responsible for petty cash

Assist with design contract and/or retainers

Perform clerical duties such as filing, copying, binder creating, etc.

We offer all federal holidays, and paid vacation.

We are located in the heart of South Pasadena. The hours are 9-4 or 10-3 could be 11-3 or 10-2. We are flexible.