Entertainment Design Coordinator - Hourly (REMOTE U.S. Based)

The Entertainment Design Coordinator supports project managers and project teams in the planning, organization, and execution of projects from start to finish. They help ensure that projects remain organized, on schedule, within budget, and aligned with contractual requirements. The Entertainment Design Coordinator manages project documentation, schedules, communications, and administrative tasks while coordinating information between the company, clients, vendors, and project team. They assist the project managers with tracking project progress, identifying issues, preparing project deliverables, and maintaining accurate project records. The Entertainment Design Coordinator is expected to develop a strong understanding of the company's project management processes and work toward progressively taking on greater project management responsibilities. This role is an hourly part-time role with an estimated average 10-20 hours per week.Job Responsibilities:Assist project managers with planning, organizing, and maintaining project plans, schedules, task lists, action items, and deadlines.Coordinate project meetings, including scheduling, agendas, meeting notes, and distribution of action items.Track project progress and follow up with team members, vendors, and clients on outstanding tasks and deliverables.Maintain accurate and organized project documentation, including meeting notes, schedules, and correspondence.Assist with project budgeting and financial tracking, including monitoring purchase orders, invoices, expenses, and committed costs.Assist project managers with identifying and documenting project risks, issues, and potential schedule or budget impacts.Coordinate communication between company staff, clients, vendors, subcontractors, consultants, and other project stakeholders.Assist with preparing project reports, status updates, presentations, and other project deliverables.Maintain project records and ensure required documentation is completed and distributed in a timely manner.Communicate project updates and outstanding items to the project managers and relevant project team members.Develop an understanding of project management best practices, company procedures, and project delivery standards.Continue professional development and education related to project management, entertainment technology, and emerging technologies.Perform other related duties as assigned.