Event Manager

Job Description

Position: Event Manager/Lead Wedding Planner

Purpose of the position: To manage communication and production of client events, including booking

vendors and organizing files for Ridgefield Weddings.

Reports to: Scott Davies, General Manager

Works with: Banquet Manger, Vendors, General Manager, Event Management

o Coordinates the details of our all-inclusive weddings from contract to event day.

o Meets with booked clients to go over their contract details, payment plan, and collection

of signatures.

o Coordinates files of each client, keeping track of event details and communication.

o Updates and archives our Event Summary files each month

o Books any Ridgefield Weddings vendors the client chooses and maintains ongoing

communication with these vendors.

o Handles communication with clients: answering questions, handling changes to contract,

etc.

o Create contract amendments for any changes to client contract, including guest count

increases, additions, etc.

o Confirm vendors (catering, flowers, dj, dessert, etc.) each week prior to weddings.

o Manages linen inventory and ordering appropriate colors/sizes for events each week.

o Works with General Manager with problematic clients and special exceptions as needed.

 Event Coordination

o Personally serves as the Day-of-Coordinator (DOC) for all events.

o Meets with clients for a “final meeting” to go over menu selections, final guest counts,

timeline, and last-minute details.

o Coordinates ceremony rehearsal, covering placement and movement during the

ceremony.

o Collects personal decorations for event from couple or designated member of wedding

party at the rehearsal.

o Coordinates the event day-of and personally oversees the experience of couple and

families until the end of the evening.

 Day of Coordinator (DOC) management (this does not apply at this time, but could in the future)

o Oversees and trains the part-time DOCs (once fully trained and approved to do so by

GM)

o Meets with part-time DOCs to coordinate schedules and communicate details/changes

o Answers questions the part-time DOCs have with their assigned clients.

 Any other responsibility deemed necessary by ownership

Hours: 20-25 hours weekly. Time varies based on season.

Page 1 of 1Job DescriptionPosition: Event Manager/Lead Wedding PlannerPurpose of the position: To manage communication and production of client events, including bookingvendors and organizing files for Ridgefield Weddings.Reports to: Scott Davies, General ManagerWorks with: Banquet Manger, Vendors, General Manager, Event Managemento Coordinates the details of our all-inclusive weddings from contract to event day.o Meets with booked clients to go over their contract details, payment plan, and collectionof signatures.o Coordinates files of each client, keeping track of event details and communication.o Updates and archives our Event Summary files each montho Books any Ridgefield Weddings vendors the client chooses and maintains ongoingcommunication with these vendors.o Handles communication with clients: answering questions, handling changes to contract,etc.o Create contract amendments for any changes to client contract, including guest countincreases, additions, etc.o Confirm vendors (catering, flowers, dj, dessert, etc.) each week prior to weddings.o Manages linen inventory and ordering appropriate colors/sizes for events each week.o Works with General Manager with problematic clients and special exceptions as needed. Event Coordinationo Personally serves as the Day-of-Coordinator (DOC) for all events.o Meets with clients for a “final meeting” to go over menu selections, final guest counts,timeline, and last-minute details.o Coordinates ceremony rehearsal, covering placement and movement during theceremony.o Collects personal decorations for event from couple or designated member of weddingparty at the rehearsal.o Coordinates the event day-of and personally oversees the experience of couple andfamilies until the end of the evening. Day of Coordinator (DOC) management (this does not apply at this time, but could in the future)o Oversees and trains the part-time DOCs (once fully trained and approved to do so byGM)o Meets with part-time DOCs to coordinate schedules and communicate details/changeso Answers questions the part-time DOCs have with their assigned clients. Any other responsibility deemed necessary by ownershipHours: 20-25 hours weekly. Time varies based on season.