Executive Assistant

10 Nov 2024

Vacancy expired!

Job Description

This role works out of our Headquarters in Redwood City, CA.

Due to the Covid 19 Pandemic Guardant Health has temporarily classified this role as ‘working from home status,’scheduled to return onsite at HQ when it is determined safe to do so.

The

Executive Assistant (EA) will provide advanced administrative support to ensure the smooth operations of the Executive and Senior Management Team. The EA will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key external audiences, and able to prioritize and work closely with other members of the executive team to coordinate various activities. Over time, the EA will be able to anticipate many of the needs of the team and will be proactive in the execution of those needs.

Essential Duties and Responsibilities:

  • Act as the point of contact for the senior management team between internal/external customers & clients. This includes responding to emails, taking messages and routing correspondence.
  • Handle requests and queries appropriately and timely.
  • Coordinate multiple priorities and manage complicated calendars across multiple executives and external personnel.
  • Manage extensive domestic and international meeting and travel arrangements that may often require changes. Prepare subsequent final expense reports.
  • Take meeting minutes and accurately enter data.
  • Support inter- and intra-departmental communications for the senior management team and with external clients; this will involve extensive collaboration with internal and external contacts and the handling of sensitive information.
  • Draft letters and documents required with minimal guidance, format templates, documents and presentations, proofread, etc.
  • Work as a team with other EA’s to ensure coverage and success for everyone.
  • Effectively build relationships across the business to get things done.

Qualifications

  • High school diploma required.Bachelor's degree preferred
  • At least eight years of experience supporting senior level executives, preferably in the life sciences industry
  • Highly-developed interpersonal skills including communication and listening skills, friendly and helpful demeanor, exhibiting a professional, energetic, proactive and enthusiastic demeanor
  • Excellent verbal and written skills and attention to detail
  • Demonstrate excellent judgment and influence management skills.
  • Proactive approach to business needs and requirements.
  • Discretion and confidentiality
  • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
  • Successful experience in fast-paced entrepreneurial environment
  • Excellent working knowledge of MSproducts including; PowerPoint, Word, Excel, Outlook, as well as Certify expenses

Covid Vaccination Policy:Starting January 7, 2022, Guardant Health will require all employees to be fully vaccinated to either (a) establish that they have been fully vaccinated against COVID-19; or (b) request and obtain an approved exemption from Guardant’s COVID-19 U.S. Vaccination Policy as a reasonable accommodation.Anemployee is considered fully vaccinated against COVID-19 two weeks after receiving the second dose of a two-dose vaccine or one dose of a single-dose vaccination. Acceptable vaccines are approved or under emergency use authorization by the U.S. Food and Drug Administration (FDA) and/or the World Health Organization (WHO). In addition, fully-vaccinated employees will be required to maintain their fully-vaccinated status under this Policy by obtaining, if applicable, any FDA-approved boosters.

Additional Information

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

Please visit our career page at:http://www.guardanthealth.com/jobs/

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  • ID: #22528995
  • State: California Redwoodcity 94061 Redwoodcity USA
  • City: Redwoodcity
  • Salary: USD TBD TBD
  • Job type: Full-time
  • Showed: 2021-11-10
  • Deadline: 2022-01-07
  • Category: Et cetera