Executive Assistant/Office Manager

A small Los Altos company involved in real estate management, leasing, and development seeks an experienced onsite office manager and executive assistant. Candidates must have significant familiarity with corporate governance, including experience with legal contracts and financial accounting; and have exceptional communication and organizational skills. Duties include: working with property managers, contractors, insurance brokers, city officials, and lawyers to help manage day-to-day operations; preparing marketing and financial data; organizing and taking minutes for corporate meetings; managing computer and office equipment; answering phones; archiving and maintaining files; and providing support to co-workers. MS Office, Excel, and Google Workspace skills are essential. Strengths in finance, accounting, data analysis, and understanding legal contracts are strongly desired. Candidates must be proactive, detail-oriented, flexible, and comfortable working both independently and collaboratively in a small office setting. Hours are Monday thru Friday from 9am to 3pm.

Ideal Candidate:

Has a college degree

Has at least 3-5 years of prior administrative experience

Is proficient with MS Office, Excel, & Google Workspace

Has strong financial literacy skills

Is comfortable with legal contracts

Has excellent written and communication skills

Has exceptional organizational skills

Is attentive to detail

Works well independently and within a team environment

Is willing to take on a variety of tasks

Is proactive about managing the office and supporting co-workers

Please send a Cover Letter and Resume that includes details of your educational background and work experience