Executive/Operations Assistant — Creative & Technical Production

We're looking for a highly organized, fast-moving assistant to support creative and technical production work for major live shows and immersive media projects. This includes scheduling, communication, coordinating deliveries, organizing files, and helping manage multiple ongoing projects.

You must be sharp, proactive, and comfortable in a tech-heavy, fast-paced environment.

Responsibilities:

Manage calendars, meetings, reminders, and follow-ups

Handle emails, communication, and coordination with vendors/partners

Track equipment deliveries, rentals, and logistics

Assist with contracts, invoices, and QuickBooks

Support creative/technical workflows

Maintain to-do lists and project timelines

Requirements:

Very organized and detail-oriented

Strong communication skills

Experience in creative, production, tech, or live event environments

Comfortable around equipment, tech setups, and fast timelines

Trustworthy, reliable, able to handle sensitive info

Fast learner, proactive, solution-driven

To Apply:

Email with ALL of the following:

1. Your resume

2. A short paragraph about your experience

3. Your availability and desired hourly rate

4. Why you think you’d be a good fit

Looking to hire ASAP — interviewing immediately.