Experienced administrative/office assistant

We are located in Vista, ca. We are a small team and we are looking for a bright and energetic person to add to it. This position would be permanent and full time.

This position would be helping to manage the flow of day to day operations in the office. We handle client accounts, scheduling, vendors, deliveries, billing, payroll, some bookkeeping in office and more.

We are looking for someone who has the following:

Minimum 5 years in office experience.

Minimum 50WPM typing capabilities.

College preferred but not required

Bookkeeping/billing/invoicing experience minimum 2 years with online QuickBooks

Ability to communicate effectively and clearly via telephone/email/text message with clients, partners and vendors

Strong abilities to multitask and flow from 1 task to the next throughout the day

Strong attention to detail and above average organizational skills

Ability to work effectively under deadlines

Ability to work independently and with a team

Self starting and problem solving personality

Proficiency in google docs/sheets and drive

Ability to learn new programs (we use a program for our industry that will be required)

Ability to track organize and manage files that come from vendors

Bilingual would be a plus

The hours and what we offer:

Mon-Fri

5am to 1pm

No weekends

paid lunches

Paid Holidays

PTO

Vacation pay

Sick pay

pay: 18-22 hr DOE

Please send a cover letter and resume to us if you think you might be a good fit. We look forward to hearing from you!