IBS Paperwork Reduction Clerk

Job Description Did you know that some of NAPA's biggest customers are Airlines, City & Government facilities and public schools? NAPA supplies many parts to these places that keep them moving and because we have been so successful at it, we are looking to grow this division even more! NAPA Auto Parts has a truly unique opportunity available in our dynamic and growing Integrated Business Solutions (IBS) division as a Paperwork Reduction Clerk. Who is NAPA IBS:The NAPA Integrated Business Solutions (IBS) Division is a partnership with any customer that needs assistance running a highly efficient parts department within their business. Examples include government vehicle maintenance stations, utility companies, construction companies, ground support maintenance stations for airlines, car dealerships etc. NAPA provides supply chain expertise, systems and vendor relationships that serve our customer's efficiencies and bottom line when we step in to manage their parts departments. Check out this video to learn more about the dynamic division of NAPA IBS www.napa-ibs.com What you will be doing in this role: Supports the NAPA Integrated Business Solutions (IBS) division locations in daily reconciliation of paperwork to ensure accurate daily controls to produce an accurate year end write-off.

Position Performance Measures:

Timely reconciliation of paperwork

IBS site inventory reconciliation

Ensure accurate accounting of all items billed to the IBS site

Ensure accurate accounting of all credits requested by the IBS site

Ensure accurate inventory write offs

Responsibilities

Typical Day in the Life of an IBS Reduction Clerk: Reviews all incoming paperwork to ensure accuracy of information being reported

Ensures IBS PWR daily/weekly/monthly reconciliation items are being submitted per the IBS policy and procedure guide

Sends invoices to accounting in order to obtain a weekly missing invoice report

Sends weekly ""missing information"" reports to Site Managers with a request to return the required information.

Reconciles invoices and buyouts

Reviews buyouts to ensure coding/costing/descriptions are correct and account for freight and tax

Reviews daily reports to ensure merchandise from the DC (and other DC's) have been received at IBS locations, and makes certain locations are billed correctly

Reconciles daily items charged to the sites ledger, ensuring proper accounting for everything the site was billed and credited

Reconciles month end P-card recycle reports

Reports any anomalies in the daily paper work to the loss prevention

Reviews and ensures battery credits are properly processed and applied

Reviews and ensures all non-company, non-stock returns are processed weekly

Reviews and issue MI rebates to stores (EOM)

racks returns in APA system

Tracks invoices daily

Utilizes TAMS daily to check inventory and assist with paperwork reconciliation

Communicates daily with Site Managers on missing items or items which require clarification

Reviews and ensures write off paperwork is complete before submission on a bi-annual basis

Qualifications

What we need from you so that you can be successful in this role: HS Diploma or equivalent required

Strong communication skills, both written and verbal

6 months relevant prior work experience, store experience a plus

Basic understanding of accounting

Strong computer skills and a good understanding of Excel

Must enjoy working in a fast-paced setting and possess an ability to remain calm under pressure

Possess analytical problem solving skills, multi tasking, and attention to detail

What we are pleased to offer you:

Outstanding health benefits and 401K

Stable company. Fortune 200 with a ""family"" feel

Company Culture that works hard, yet takes care of employees

Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team

Pay Ranges $17.00 per hour Starting pay may vary based on factors including, but not limited to location, position offered or previous experience