Legal & Compliance Coordinator

Executive Operations & Finance Assistant (Full-Time – Hybrid, Burlingame, CA)

We are a boutique cross-border business group with active operations in fine wines, private wine labels, and real estate development & management across Hong Kong and the United States. We are seeking a trustworthy, detail-driven, and bilingual Executive Operations & Finance Assistant to provide full-time support across both business and personal matters. This is a high-impact role with strong growth potential as the company expands.

Key Responsibilities

Manage business and personal financial accounts (bank, credit cards, equity investments).

Oversee cash flow, ensure timely bill payments, and track financial obligations.

Prepare documentation and supply records to outside accountants for annual tax returns.

Monitor and reconcile accounts; assist with budgeting and reporting.

Support executive scheduling, travel arrangements, and calendar management.

Review and organize emails, correspondence, and files.

Conduct research, troubleshoot issues, and independently drive projects to completion.

Provide administrative and operational support to multiple business units, including wine e-commerce and real estate projects.

Requirements

Bilingual proficiency in English and Chinese (written & spoken).

Strong numeracy and analytical skills; comfortable handling financial data.

Ability to work independently, prioritize tasks, and maintain confidentiality.

Excellent organizational and communication skills (verbal & written).

Proficiency with Microsoft Office (Excel, Outlook, Word); QuickBooks knowledge a plus.

A proactive, solution-oriented mindset with ownership of tasks and deadlines.

Please email detailed resume with relevant work experiences and credential if interested.