Licensing Specialist

Description Our client, a well-established supermarket company headquartered in Emeryville, CA, is seeking a highly organized and detail-oriented Licensing Specialist to join their team on a temporary basis. This role is ideal for someone with strong administrative skills who can efficiently manage licensing processes and ensure compliance with relevant regulations. The Licensing Specialist will support the company’s administrative operations by managing the application and renewal of various business licenses. This role involves working closely with different departments to gather necessary documentation, submitting applications to governmental agencies, and keeping detailed records of all licensing activities. Experience with licensing is beneficial, but strong administrative capabilities are the primary focus.Key Responsibilities:

Assist with the preparation and submission of business license applications, ensuring all required documentation is accurate and complete.

Manage the renewal process for existing licenses, tracking deadlines, and ensuring timely submissions.

Maintain comprehensive records of all licenses, including application dates, renewal timelines, and associated fees.

Coordinate with internal departments to gather and organize necessary information for license applications.

Communicate with governmental agencies to clarify requirements, resolve issues, and follow up on the status of applications.

Support any audits or inspections related to the company’s licenses by providing necessary documentation and information.

Provide regular updates to management on the status of license applications and renewals.

Report onsite in Emeryville up to 5 days a week for the first 1-2 weeks for training; transition to a hybrid schedule with 3 days onsite weekly.

Requirements

Qualifications:

Strong administrative skills with excellent attention to detail and organizational abilities.

Proficiency in managing documentation, data entry, and record-keeping.

Experience in coordinating with multiple departments to gather and process information.

Ability to handle multiple tasks simultaneously and prioritize effectively.

Familiarity with working with governmental agencies is a plus, but not required.

A legal background is a plus but not required.

Strong communication skills, both written and verbal.

Local candidates or those willing to commute to Emeryville, CA, regularly.

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