Litigation Team - 1458-Legal Secretary I - CAT21-1458-LIT01

Job Description

• Typing, editing and proofreading a wide variety of legal documents in proper format which may include pleadings and briefs (including preparation of Table of Authorities and Table of Contents), motions, notices, correspondence, subpoenas, contracts, jury instructions, complaints, notices, exhibit lists and verdict forms, resolutions and ordinances utilizing multiple word processing systems, spreadsheet software, and case management systems/software in order to prepare a variety of legal documents.
• Legal filing (including E-Filing) documents with state and federal trial courts and courts of appeal, and administrative bodies.
• Opening, maintaining, monitoring, organizing, closing legal case files, creating and updating file index, and maintaining correspondence and record files; maintaining attorney appointment and court calendars, keeping abreast of important court dates, local court rules and procedures regarding filing legal documents with courts as mandated, including e-filing, and serving legal documents as required by court rules.
• Scheduling depositions, court reporters, and witnesses; and assuring legal complaints are responded to in a timely manner.
• Providing information when possible by personally assisting callers, and exercising considerable judgment and discretion in dealing with confidential matters.
• Prioritizing duties and deadlines to accommodate work schedules of a large number of attorneys.
• May contact court staff, administrative law organizations and other city departments using discretion and tact.
• Performs other related duties and responsibilities as required, including working closely with paralegals, legal assistants, investigators, information technology staff and accounting staff to complete tasks assigned by attorneys and supervisors.
• Maintaining up-to-date knowledge of court rules and practices according to jurisdiction.
• Utilizing a wide variety of word processing, case management and calendaring software
• Performing related duties as required

Qualifications

• Two (2) years of verifiable experience as a legal secretary preparing legal documents including petitions, motions, briefs, complaints and other legal forms.

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively across multiple legal teams.
• Ability to manage multiple tasks and deadlines, accept and implement written and oral instructions, and communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors and representatives of other governmental departments/entities and the general public.
• Working knowledge of civil legal procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite, with a focus on Excel.
• Experience with Adobe Professional, Cisco WebEx, Microsoft Team.
• Bachelor’s degree from an accredited college or university.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.

1. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
2. Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted.

Additional Information

The position has a five-step salary scale ranging from $80,990 - $98,436. The successful applicant is appointed to a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills.

The City offers robust health, retirement and other benefits. For more information please visit: https://sfdhr.org/benefits-overview. Legal Secretaries are represented by the Service Employees International Union, Local 1021, which has a Memorandum of Understanding with the City that can be found at MOU.

• Information About The Hiring Process
• Conviction History
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.