Office Assistant - Sales Department

Office Assistant – Sales Department Location: Santa Maria, CA Schedule: Monday–Friday, 8:00 AM – 5:00 PM PST

About Our Client Our client that was founded in 1995, is a globally recognized aircraft paint and interior finishing facility that specializes in highly customized paint and interior work for a diverse range of aircraft, delivering exceptional craftsmanship and customer satisfaction.

Position Overview We are seeking an Office Assistant to support our client’s sales department. The ideal candidate is organized, personable, and proactive, someone who thrives in a fast-paced, team-oriented environment. This role is central to keeping our operations running smoothly while providing excellent service to our clients and visitors.

Key Responsibilities

· Greet visitors, manage front desk operations, and maintain a professional office environment

· Answer phones, respond to emails, and handle customer inquiries promptly and courteously

· Schedule meetings, appointments, travel, and company events

· Assist the Sales Manager with daily administrative and customer-related tasks

· Prepare estimates, proposals, and contracts in the CRM and accounting systems

· Maintain organized project and sales tracking spreadsheets

· Update CRM records, manage Google Calendar tasks, and generate daily sales and projection reports

· Ensure customer satisfaction through consistent communication and follow-up

Qualifications & Skills

· Excellent verbal and written communication skills

· Strong organizational and multitasking abilities

· Detail-oriented with excellent time management skills

· Proficient with CRM software, Google Workspace, and general office applications

· Professional, enthusiastic, and team-focused demeanor

· Ability to adapt and stay composed in a fast-paced environment

Compensation

· Pay - $20 - $24 per hour DOE

· Temp to hire opportunity