Office Coordinator

Description Our client in Vista is currently seeking an enthusiastic and organized Office Coordinator to join their team. This role requires a true “jack-of-all-trades” who thrives in ensuring office operations run smoothly and efficiently. The Office Coordinator will oversee daily administrative activities, manage front desk operations, and support teams across various departments. If you are detail-oriented, personable, and passionate about maintaining a positive workplace environment, this is the opportunity for you! The successful candidate will ensure the office functions seamlessly and will take responsibility for facilitating communication, maintaining supplies, and assisting in coordinating events.Responsibilities:

Act as the first point of contact by professionally greeting visitors, answering phones, and managing incoming inquiries.

Manage office supply inventory and coordinate replenishment orders to maintain a fully stocked and functional workspace.

Oversee conference room scheduling, office equipment maintenance, and vendor relationships.

Assist with onboarding new employees by setting up workstations, providing supplies, and supporting orientation sessions.

Maintain records of office expenses; assist in budget tracking and processing invoices for office-related expenses.

Coordinate internal and external meetings or events, including preparing agendas and materials as needed.

Provide general administrative support to leadership and other departments to manage overflow tasks.

Requirements

High school diploma required; an Associate’s or Bachelor’s degree is a plus.

Prior experience in office management, administrative support, or related roles.

Proficiency with Microsoft Office Suite (Word, Excel, and Outlook).

Exceptional interpersonal and multitasking skills.

Highly organized with a keen attention to detail.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .