Office Manager

Description We are offering a long term contract employment opportunity for an Office Manager in Palo Alto, California. In this role, you will contribute to the smooth running of our office by managing daily operations, coordinating with vendors, and assisting with event planning. Responsibilities: Oversee daily office operations to ensure productivity and a positive working atmosphere. Coordinate with various vendors including janitorial, maintenance, security, and facilities to ensure high-quality services. Partner with the team to plan and execute office events such as company milestones, holiday parties, and surprise & delight moments. Maintain a clean, organized, and welcoming office environment that aligns with our values. Host visitors and candidates, provide office tours, and support on-site recruitment tasks. Manage incoming and outgoing correspondence, routing mail to the appropriate departments and handling important materials. Ensure appropriate stocking levels and availability of essential office supplies. Manage office budgets, track expenses, and ensure cost-effective practices. Provide administrative support to leadership and ensure smooth operation of executive and team activities. Assist with special projects and office reshuffles for space optimization and maintaining office systems. Implement and maintain office policies and procedures to support a high-quality workplace experience. Manage office furniture placement, moves, and upgrades to ensure an efficient and adaptable office layout. Requirements Proficiency in Accounting Software Systems is required Experience with ADP - Financial Services is necessary Must be familiar with Concur Knowledge of CRM is essential Dentrix Dental Software skills are desired Familiarity with About Time is preferred Ability to handle Accounting Functions is a must Experience with Accounts Payable (AP) is required Proficiency in managing Accounts Receivable (AR) is necessary Ability to handle Answering Inbound Calls effectively is essential TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .