Operations Administrative Assistant

Description We are in search of an Operations Administrative Assistant to be a part of our team based in Long Beach, California. Working in the Real Estate - Developers industry, your role will involve supporting an office primarily consisting of executive and property management staff. You will be managing multiple tasks in a fast-paced environment, requiring critical thinking skills and self-discipline. This role offers a long term contract employment opportunity.Responsibilities: Handle front desk duties such as answering and transferring multi-line phone calls via computer software, greeting and assisting guests, and managing outbound and inbound delivery services. Oversee conference rooms, including managing calendars, setting up and cleaning up from meetings, and assisting with troubleshooting technology as needed. Maintain the appearance and cleanliness of the kitchen area, reception area, and conference rooms throughout the work day. Manage all office equipment and conference room technical equipment, assisting other employees as needed. Understand and utilize all filing protocol and procedures. Assist with various needs such as scanning/filing, scheduling, calendar maintenance, incoming mail, phone calls, preparing for meetings, etc., as requested. Assist with meetings as requested: procure appropriate edibles and beverages, prepare agendas and/or reports, assist during meetings, prepare meeting minutes. Approve and research invoices for payment as directed. Assist with projects as needed. Utilize skills in answering inbound calls, customer service, data entry, email correspondence, inbound outbound calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, and scheduling appointments. Requirements Proven experience in answering inbound calls in a professional manner. Demonstrable customer service skills with a customer-centric approach. Proficiency in data entry and maintaining accurate records. Experience with email correspondence, including drafting, sending, and organizing emails. Familiarity with handling both inbound and outbound calls. Strong expertise in Microsoft Excel for creating spreadsheets, charts, and reports. Good understanding of Microsoft Outlook for managing emails, schedules, contacts, and tasks. Proficiency in Microsoft PowerPoint for creating informative presentations. Solid knowledge of Microsoft Word for creating, editing, and formatting documents. Prior experience in scheduling appointments, meetings, and coordinating calendars. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .