Part-Time Full Charge Bookkeeper

Part-Time Full Charge Bookkeeper

Remote-Hybrid | Flexible Hours | Greater Sacramento Area Based

About the Company

Art Consulting Services (ACS), based in Sacramento, California, partners with major healthcare providers, senior living communities, and corporate clients across multiple sectors across two states.

About the Position

This is a key role supporting both the operations and culture of our growing, Sacramento-based boutique firm. The Part Time Full Charge Bookkeeper will provide direct support to the Controller and current bookkeeper and will be owning and creating the documentation of the processes and procedures of the accounting department.

If you thrive on organization, documentation, and process improvement—and enjoy being a dependable “go-to” person who keeps everything running smoothly—this role is for you.

The position offers flexible hours (15-29 per week) and opportunities for increased responsibility. We are open to direct hire or 1099 contractors for this position.

We’re seeking someone who is accurate, reliable, responsive, upbeat, and loves bringing order and efficiency to a fast paced, creative environment. HR background or knowledge of HR process is a plus!

Key Responsibilities

The Full Charge Bookkeeper supports the timely, accurate, and organized management of all company financial records and day-to-day accounting activities. This role follows established accounting systems, executes key tactical processes, and partners with the accounting team to implement and document system procedures that increase efficiency, accuracy, and client experience.

1. Accounts Receivable & Client Billing

Enter bids/estimates and revisions into QuickBooks Desktop and upload to client portal or e-mail.

Generate/send invoices and revise/ maintain documentation.

Maintain recurring billing schedules.

Track retainers, bids, approvals, and financial milestones.

Receive/post deposits and verify bank activity.

Manage aging AR reports and collections.

2. Accounts Payable & Vendor Management

Enter vendor invoices and verify accuracy.

Post credit card receipts.

Process AP payments by card or check.

Track orders and vendor activity.

Coordinate and update Certificates of Insurance.

3. Job Costing & Project Support

Post job hours and maintain tracking sheets.

Prepare billable vs. non-billable reports.

Support design staff with project status and required deposits.

Provide historical and current project financial data.

4. Financial & Operational Processes

Key focus on revising accounting “how-to” support documentation and operations manual.

Support monthly/quarterly/year-end close.

Reconcile ledger accounts.

Maintain GAAP-compliant documentation.

Organize and streamline digital accounting files.

Ensure continuous file backups.

Escalate unusual findings to management.

5. Cross-Functional Collaboration

Serve as a resource for staff questions.

Participate in team meetings and planning sessions.

Support a positive client and staff experience.

Strategic Responsibilities

Recommend process improvements and operational efficiencies.

Support implementation of new systems and optimized workflows.

Performance Standards

Maintain organized GAAP-compliant records.

Demonstrate exceptional accuracy and prioritization.

Work independently and manage competing deadlines.

Use QuickBooks Online & QuickBooks Desktop, Microsoft Office, Google Sheets, and Trimble.

Ensure proper documentation and audit readiness.

Company Standards

Contribute to a positive, collaborative workplace.

Maintain confidentiality of client and company information.

Communicate professionally across all channels.

Participate in scheduled check-ins.

Support continuous improvement and excellence.

Compensation

$25-$40/hour, commensurate with experience. Opportunity for growth into Full Time (30+ hours) with benefits.

How to Apply

Short and simple — please send your resume and cover letter to recruiting@artconsultingservices.net.