Payroll & Personnel Assistant

Payroll & Personnel Assistant

Assistant to the Vice Chancellor of Students

Summary of Job Details

The Payroll & Personnel Assistant is responsible for serving as the Preparer for all payroll and personnel functions using the UCPath Personnel System for student and staff employees within the Division of Student Affairs, particularly for Student Health, with additional support for the Student Life and Student Wellbeing clusters. This includes overseeing employee data entry and updates in the UC Path system, ensuring compliance with HR policies, coordinating hiring and termination processes, and maintaining confidential personnel records. The role also involves managing final pay processing, auditing timecards, troubleshooting payroll inquiries, and assisting with background checks and I-9 verifications. As the Timekeeping & Payroll Manager, this individual ensures accurate timekeeping, time card audits, and the resolution of time discrepancies across all employee categories. Additionally, the Assistant serves as a key resource for payroll-related questions and performs various administrative tasks, including supporting special projects and maintaining accurate files. Cross-training and backup duties across payroll and personnel functions further enhance departmental support. The position requires participation in special projects and collaboration within divisional workgroups.

Required Qualifications

High School Diploma or equivalent experience

Must possess strong organizational skills with a high degree of accuracy and attention to detail.

Ability to prioritize work, perform and track a variety of tasks simultaneously, work under the pressure of deadlines, be resourceful and work independently.

Ability to exercise professional judgment, and creatively solve problems within policy.

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.

Special Conditions of Employment

Mandated reporting requirements of Child Abuse

UCSB Campus Security Authority under Clery Act

Satisfactory criminal historybackground check

UCSB is a Tobacco-Free environment.

Days/Hours: Monday-Friday, 8am-5pm

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Application review begins 10/29/2025

Apply online at https://jobs.ucsb.edu

Job #81845